Office/Accounting Manager

Prime Label KC is a mid-size, innovative flexographic and digital-based label manufacturer located in the Kansas City suburb of Grandview, Missouri. With over 45 years of combined manufacturing experience, the company focuses on delivering high-quality label products to a diverse customer base. Prime Label KC emphasizes honest, timely service and fair pricing, building long-term relationships with clients. Team members join a forward-thinking environment that values reliability, efficiency, and continuous improvement. The company offers an opportunity to contribute to a growing business with deep industry expertise.

Key Position Responsibilities:

Customer Service and Support Answering telephone calls and emails from customers and clients and providing direct support Answering of phones and welcoming of guests to our facility Developing and submitting reports to key clients on a weekly basis. Sales Order Establishment Entry of new sales orders in Quickbooks. Providing confirmation of receipt of Purchase Orders from key clients. Coordinating projected job completion dates. Invoicing and Packing Slip Generation Daily process of closing out sales order in Quickbooks and generating the resulting packing slips and invoices. Emailing invoices to clients. Shipping Coordination Setting up the daily shipment of boxes in advance of their afternoon arrival Scheduling pickups of boxes through a local courier service Setting up occasional shipment of pallets of boxes through various LTL carriers. Evaluating carrier performance and resolving issues with orders and logistics. Evaluating and negotiating the price of shipment with carriers. Accounts Receivable and Payable Contacting clients regarding outstanding balances via phone and email. Creating account statements to send to clients with open balances. Ensuring there is awareness of open account balances prior to entering new sales orders for those clients with overdue invoices. Entry of AP Invoices into Quickbooks Other Filing of various items including: Completed job jackets, vendor invoices, vendor purchase orders, shipping reports. Ordering of supplies for the office. Skills and Qualifications Strong accounting foundation, including experience with Financial Statements and Journal Entries (Accounting). Proficiency with Quickbooks and Microsoft Office (especially Excel) and strong attention to detail. Experience managing office operations, including administrative workflows, documentation, and vendor coordination. Excellent organizational, time management, and communication skills, with the ability to collaborate across teams. Prior experience in a manufacturing or production environment is preferred. Associate or bachelor's degree or equivalent practical experience.

Job Type:

Full-time Pay:

$53,000.00 - $58,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Physical Setting:

Office Experience:

Office management: 3 years (Preferred)

Work Location:

In person