Accounting & Business Manager - Education $90-110k

Accounting & Business Manager - Education $90-110k at Bell & Associates, Inc. Accounting & Business Manager - Education $90-110k at Bell & Associates, Inc. in Joplin, Missouri Posted in 1 day ago.

Type:

full-time

Job Description:

Accounting & Business Manager - Education $90-110k Joplin, MO The Accounting & Business Manager will oversee all aspects of the general operations of the school as a member of the administrative team. This position reports to the Head of School and is the staff leader of the Finance Committee of the Board of Trustees. The Business Manager also works closely with the Buildings and Grounds Coordinator on campus upkeep, Director of Student Recruitment and Admissions on student contracts and financial assistance, Director of Development on philanthropic initiatives, and the Divisional Directors on teacher supplies and purchase orders. Responsibilities Accounting Functions Prepare monthly accounts receivable statements for parents Send reminders to past due accounts as well as follow up calls Record all accounts payables and pay bills to vendors, done at least twice monthly Prepare quick checks on as needed basis Prepare payroll twice monthly through

Paylocity:

enter hours, verify payroll, and handle funds transfer through Commerce Bank Ensure each month, quarter, and end-of-year reports have been filed properly with IRS Handle

TIAA-CREF

remittance twice monthly Prepare and record deposits Prepare monthly financial statements, including bank reconciliations, all accrual worksheets, etc. Board Reports Take monthly financial statements and transfer those to reports for Finance Committee and board report Budget Formulation, implementation, and review Handle all aspects of budget formulation each year Student Contracts Prepare financial aid calculations for student financial assistance and send recommendations to Finance Committee for financial aid Send scholarship recommendations to committee for renewal yearly Prepare all student contracts Receive and record student contracts and keep up-to-date information on returned contracts Work with Herzog Foundation for students who receive MO Scholars SEVIS Make sure school personnel necessary are current on SEVIS website Prepare I-20 forms for any international students and coordinate with families Recertify school on bi-annual basis to retain ability to enroll international students Each semester enroll all international students in SEVIS Human Resources Prepare faculty and staff contracts Run background checks on all employees Set up employee files for all new employees and make sure all forms for benefits are completed and remitted correctly Renewal of all benefits plans for TJ, insurance, 125 plan Work with employees on renewal of benefits Make sure all plans are updated to meet changing tax laws and regulations Donations and Fund Raising Issue tax letters for charitable contributions to school Keep database with all contributions from lifetime of school Keep yearly report for annual fund and update as needed Keep reports and database on annual spring fundraiser Purchasing of Supplies, Oversight of Service Contracts Sign and authorize all purchase orders Order all supplies during summer for next school year Receive all goods in and match packing list to purchase order to be matched to invoice for payment Keep open accounts with vendors up to date Negotiate contracts with service vendors for each year Financial Reporting to IRS File 990 form Handle filing of 5500 returns for 403b plans Keep Missouri Tax Exemption up to date Keep all records required for not-for-profit status Coordination of Independent Audit Prepare working papers for auditor Reporting of stats as required to NAIS Key Card Access Program Issue all cards for key card access program Make updates to program as needed Lunch Program Hire and train lunchroom personnel Coordinate yearly menu with vendors, determine pricing for meals Coordinate orders with vendors Order other supplies as needed for lunch program Create monthly lunch calendar Help with hiring of Extended Day Workers Accounting Functions for Parent Association Handle all accounting functions for Parent Association and prepare reports for monthly meetings Handle all needs for cash boxes for events Deposit funds as needed Order supplies for all events Athletic Boosters Handle all accounting functions for booster club and prepare reports for monthly meetings Handle all cash boxes for gate and concessions, reconcile after each event and make sure boxes have funds necessary for next event Deposit funds as needed Send statements for tournaments for entry fees that have not been remitted Order or make sure supplies for concession stand are available for games Music Academy Handle billing for each Academy period: Fall, Spring, and Summer Determine hours for music teachers and include in payroll monthly Work with Building and Grounds Coordinator Meet weekly to discuss any upcoming issues Work with Building and Grounds committee on school related issues Keep record of all repairs, warranty information, and price quotes

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Bellsearchfirm.com Bell & Associates, Inc. is a recognized Executive Recruiting & Staffing leader based in Kansas City. We focus and specialize in the following practice areas - Accounting/Finance, Engineering, Executive Leadership, Financial Institutions, Healthcare, Human Resources, Information Technology, Manufacturing/Operations Management. We provide top talent to our clients on a Direct Hire, Contract, and Contract-to-Hire basis.