Accounting Manager

Location:

Virtual Office Hours:

Approximately 20 hours per week Position Summary The Accounting Manager reports to the Chief Operating Officer and Executive Director and is responsible for managing the day-to-day financial activities of IBSC. In addition, this role serves as the primary financial liaison to internal and external stakeholders on behalf of the organization. Primary Duties and Responsibilities Manages all IBSC accounts and maintains full, accurate accounting records. Prepares comprehensive financial reports, including monthly budget and investment reports, materials for the IBSC Board and Treasurer, and ad hoc reports as requested. Oversees and coordinates annual audits and tax preparation in partnership with the IBSC accounting firm. Performs routine financial transactions via QuickBooks Online, including invoicing, accounts payable, accounts receivable, bank deposits, and the management of wires, credit card payments, and monthly bank reconciliations. Processes payroll accurately and on time twice a month, ensuring clear communication and timely access to year-end tax documents for all employees and independent contractors. Manages IBSC insurance policies. Handles overseas payments and international wire transfers efficiently. Oversees billing management and registration reconciliation for all IBSC professional development events, including proactive outreach to schools regarding outstanding payments. Tracks and reconciles membership dues and payments between MemberClicks and the financial accounting system. Ensures the timely processing of bills, vendor payments, employee reimbursements, and member refunds. Provides timely, professional customer service by effectively handling member inquiries regarding dues, registrations, and invoices. Participates in weekly meetings with the Executive Director and Chief Operating Officer. Performs other duties as assigned. Application Candidates should submit electronically to Amy Ahart, Chief Operating Officer, ahart@theibsc.org : A cover letter expressing interest A current resume The names, email addresses, and phone numbers of three references Applications due by June 12, 2026. Interested individuals are invited to visit the IBSC website at www.theibsc.org

Essential Skills, Education, Experience and Character Education:

Bachelor's degree in finance, accounting, business administration, or a related field; or equivalent commensurate professional experience.

Experience:

5+ years of accounting experience, with a strong preference for candidates with a background in nonprofit organizations or professional associations.

Software Expertise:

Advanced proficiency in QuickBooks Online and the Microsoft Office Suite (especially Excel). Experience with MemberClicks or similar association management software (AMS) is highly preferred.

Technical Knowledge:

Deep understanding of Generally Accepted Accounting Principles (GAAP) and financial practices specifically tailored to nonprofit organizations.

Communication Skills:

Excellent written, verbal, and interpersonal communication skills, with a proven ability to interact professionally with diverse stakeholders.

Customer Service:

Superior organizational skills and a strong customer-service orientation when handling member and vendor inquiries.

Detail & Task Orientation:

Meticulous attention to detail, exceptional organizational habits, and a strong drive for task completion.

Adaptability:

Demonstrated ability to quickly learn, adapt to, and manage new software and database systems as required.