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Finance & Admin Assistant
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African Youth & Community Organization (A.Y.C.O.)
Portland, OR (In Person)
Full-Time
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Job Description
Finance & Admin Assistant at African Youth & Community Organization (A.Y.C.O.) Finance & Admin Assistant at African Youth & Community Organization (A.Y.C.O.) in Portland, Oregon Posted in 5 days ago.
Why Join Us?
You will gain hands-on digital accounting experience within a highly collaborative and supportive team. We provide all necessary training to help you succeed while you make a real community impact. Outstanding interns who successfully complete the 3-month internship will be considered for transition into a permanent position. recblid 69feedylpmmnuqblwv79qiaifdnw3t
Type:
full-timeJob Description:
Location:
Fully On-Site (Portland, OR area)Term:
Starting as a 3-month internship Possibility of transition to permanent hire based on performanceReporting To:
Finance ManagerAbout UsAYCO is a mission-driven nonprofit dedicated to supporting our community. We empower individuals through education, community engagement (including financial assistance), and mental health services. Your organizational skills will directly support these life-changing programs.Key ResponsibilitiesFinancial Tasks & Data EntryTransaction Recording:
Input all bank and credit card transactions into a shared Excel file daily.Document Management:
Collect financial invoices, receipts, and documents from external vendors.Digital Filing:
Upload collected documents into Point and APLOS accounting systems.Check Processing:
Record all incoming physical checks into the system and upload details using Google Forms.Bank Deposits:
Travel to the local bank to safely deposit all received physical checks.Cycle Support:
Assist with administrative tasks for month-end and year-end closing cycles.Administrative & Communication SupportIncoming Mail Processing:
Receive, open, organize, and distribute incoming mail to the correct recipient, occasionally scanning documents digitally.Program Collaboration:
Partner with program managers and staff to review purchasing and gift card requests.Approval Tracking:
Verify internal approvals and documentation for all department requests before processing.Inbox Management:
Monitor and professionally answer email inquiries from internal staff and external vendors.Ad-Hoc Flexibility:
Complete unexpected administrative or financial tasks to support the team as required.Requirements and QualificationsSoftware Skills:
Basic Microsoft Excel data entry and Google Workspace proficiency (Drive, Sheets, Forms).File Management:
Experience organizing professional digital folders within Point and Google Drive.Adaptability:
No prior APLOS experience is required, but you must be able to learn it quickly.Core Strengths:
Strong attention to detail, accuracy in data entry, and excellent communication skills.Experience:
Previous administrative or clerical experience is preferred; nonprofit familiarity is a plus.Why Join Us?
You will gain hands-on digital accounting experience within a highly collaborative and supportive team. We provide all necessary training to help you succeed while you make a real community impact. Outstanding interns who successfully complete the 3-month internship will be considered for transition into a permanent position. recblid 69feedylpmmnuqblwv79qiaifdnw3t