Accounting Office Manager

Accounting Office Manager Allentown, PA 18103 $45,000

• $55,000 a year
• Full-time $45,000
• $55,000 a year
• Full-time

DEPARTMENT

ACCOUNTING About us Koch Toyota of Allentown, PA. seeking a detail oriented office manager with relevant experience as bookkeeper to support our fast paced multi-franchise dealership. Must be proficient in Excel. Tekion experience is a plus but not necessary. Must have excellent skills with computer and other office equipment (fax, copier, printer, multi-line telephone, etc.

Purpose:

The Office Manager is responsible for assisting the Controller in the general operation of the accounting office. Performs specific assigned tasks related to administration, various clerical duties as needed and supervises other office staff members. As part of the accounting team will ensure deals are cost out properly; verify repair orders have been posted correctly and "takes" are right, double check sales associates commission is accurate and make sure bank contracts reflect the correct amounts. Process and confirm employee timecards and verify correct for processing payroll.

Essential Duties:

. Promotes a productive working relationship with others. . Actively listens to concerns; takes action to respond to others' needs. . Has an approachable style; fosters open communication through active listening. . Completes duties within specified time frame, foresees delays, and alerts appropriate personnel promptly. . Check over all paperwork in the deal ensuring contract amounts match invoice.

• Pull invoice; verify there are copies of all warranties and aftermarket items purchased in the deal
• Verify cash down matches invoice, all cash down is accounted for and there is a copy of the receipt in the deal
• Recalculate the whole deal; check to see if front end sales match and the finance reserve is correct
• Print a control detail of the stock number from ADP, go into the deal in ADP and print the gross profit screen to show adjustments; print AOA screen to show any after sales or we owe's
• If the customer is owed anything, make sure AOA items are accounted for on the invoice; verify costs set up for we owe items are correct
• Ensure motor vehicle taxes are accurate by checking the correct tax percent was charged
• Investigate any discrepancies; verify the most up to date contracts are in the deal, document any inaccurate charges or missing paperwork on poop list
• Post deal in ADP once all paperwork is accounted for and all charges have been confirmed to be correct
• Verify the sales associates commission for the deal, ensure the correct sales associates are being paid for the deal (splits) . Pull employee timecards for verifcation and processing
• Pull customers Rewards points; check to see if points were accounted for and have all points removed that have been applied
• If the customer received any rebates, make sure all forms are in the deal
• Compare the bank contract to the amount financed on the invoice to check for accuracy
• Print the vehicle cost report for each deal; verify that money has been set up for the unlimited warranty, certification fees and that the correct write ups have been applied depending on the cost of the unit
• Ensure money has been set up in the deal if there are items on the cost report above and beyond the normal fees; set money aside for any extra's that have not been completed (i.e. we owes, open repair orders, etc.)
• Set up money in the deal if the customer overpays and is due a refund; submit check request, verify all items have been received from the customer (trade title, cleared checks, etc…) and send refund
• Cost out the deal in ADP; populate fields with proper sales codes for each vehicle and bank codes, break the cost of the unit down to show extras, indicate any changes made to invoice, verify finance entries and contract amounts, enter sales associates commission, investigate discrepancies make changes as necessary
• Clear 99X schedule weekly; track repair orders that cannot be charged to units; communicate with service and parts manager to correct pricing errors, determine where to post money (i.e. cost of sale, service policy)
• Date stamp deals once they are received and logged upstairs
• Make adjustments as directed by management for charges posted to the incorrect account
• Ensure repair orders have been posted correctly to the deals

MARGINAL DUTIES

• Assist owner and managers as needed with phone calls, supply orders, etc…
• Cover phones as necessary
• Complete ongoing training as specified by trainer/manager
• Handle customer complaints with integrity and poise and, when necessary, refer dissatisfied customer to the appropriate individual for resolution
• Works as a team to ensure the satisfaction of all customers
• General housekeeping Any other duties assigned by management

Physical Requirements:

• Ability to sit in front of the computer for long periods of time
• Occasional light lifting and reaching

Qualifications:

• High school diploma or the equivalent
• Attention to detail and organized
• Previous accounting and dealership experience helpful . Data entry skills preferred . Basic skills with computer and other office equipment (fax, copier, credit card machine, multi-line telephone, adding machine, etc.) Ability to read and comprehend instructions and information
• Personable, maintains a friendly, helpful attitude when working with others
• Excellent communication and interpersonal skills .

Professional personal appearance Valid driver's license with a safe driving record according to dealership standards

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Schedule:

Monday to

Friday Pay:

$45,000.00

• $55,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person