Accounting Manager

Accounting Manager

CELLONE BAKERY INC - 4.0

Pittsburgh, PA Job Details From $65,000 a year 1 day ago Qualifications Vendor relationship building Accounting systems Financial close processing Internal controls Financial data reconciliation Financial performance report preparation QuickBooks Accounting and finance experience Full Job Description Accounting Manager Finance and Accounting Department Reports To The Accounting Manager reports to the Co-Presidents. Job Description The Accounting Manager is responsible for overseeing the daily operations of the accounts receivable and accounts payable functions to ensure accurate recording of cash flow, timely billing and collections, proper invoice processing, and timely vendor payments. This role manages core accounting processes, supports accurate financial reporting, and helps maintain strong internal controls across the Finance and Accounting Department. This position oversees customer invoicing, collections, deposits, vendor records, invoice approvals, payment processing, reconciliations, and general ledger accuracy. The Accounting Manager works closely with accounting staff and leadership to support month-end and year-end close, resolve customer and vendor issues, monitor ageing and spending trends, and produce accurate financial reports for management. The Accounting Manager exercises sound judgment and discretion, implements process improvements and automation opportunities, strengthens internal controls, supports audit requests, and follows through on assignments with minimal direction. This position is expected to lead by example, maintain strong relationships with customers and vendors, and promote efficient, accurate, and compliant accounting operations. Direct Reports Accounts Receivable Specialists Accounts Payable staff, as assigned Supervisory Duties Participate in the hiring, training, and development of accounts receivable, cash receipts, and accounts payable personnel. Organize and oversee work assignments, scheduling, and workflow for accounting operations personnel. Conduct timely and constructive performance evaluations and provide coaching to support employee growth and accountability. Handle discipline and termination of employees as needed and in accordance with company policy. Responsibilities and Duties Oversee and manage full-cycle accounts receivable and accounts payable processes. Conduct daily, weekly, and monthly reconciliations, including deposits, payroll general ledger activity, vendor accounts, and related account balances. Handle month-end and year-end close activities and prepare monthly, quarterly, and annual financial reports. Ensure accurate customer billing, cash application, deposits, invoice processing, payment approvals, and vendor payments. Review ageing reports, collections activity, payment terms, and department spending to support cash flow and working capital management. Perform invoice intake, purchase order matching, coding, approvals, and entry into the accounting system to ensure completeness and accuracy. Manage weekly check runs, electronic payments, ACH and wire activity, and related cash disbursement controls. Reconcile vendor statements, research outstanding items, and resolve invoice discrepancies, duplicate payments, credits, and payment exceptions. Maintain accurate customer and vendor records, including contact information, banking details, tax documentation, billing terms, and communication preferences. Oversee employee expense reports, loan requests, reimbursement processing to ensure compliance with company policy. Support vendor setup and maintenance, including collection of required tax forms and assistance with annual 1099 reporting processes. Review and approve invoices, customer credits, payment plans, account adjustments, write-offs, and other accounting transactions within authority limits. Resolve escalated customer and vendor issues, disputes, overpayments, skipped invoices, collection concerns, and payment exceptions in a timely and professional manner. Implement and monitor internal controls to safeguard company assets, support compliance, improve accuracy, and reduce fraud risk. Develop and implement process improvements, automation, and workflow enhancements to improve efficiency and support a continuous close. Collaborate with internal departments, auditors, and leadership to support reporting, audits, budgeting, route and commission questions, and operational decision-making. Support, train, and supervise accounting staff to ensure deadlines are met and accounting principles, company policies, and service standards are followed. Perform other duties as required to support the Accounting and Finance Department. Skills Strong knowledge of accounts receivable, accounts payable, reconciliations, and general ledger processes Demonstrated team management, coaching, and leadership skills Excellent analytical, organizational, and problem-solving abilities Ability to create, analyze, and present detailed financial reports Proficiency with accounting software, including QuickBooks, and Microsoft Excel, Word, and Outlook Strong written and verbal communication skills Ability to accurately process and interpret numerical data and meet deadlines Ability to strengthen processes while maintaining a collaborative and service-oriented team environment Personal Attributes Problem-solving attitude High level of discretion Enjoys decision making and attention to detail Enjoys mentoring and creating a team Qualifications Associate degree or higher in Business, Accounting, or Finance; bachelor's degree in accounting or a related field preferred Minimum of 2 years of management or lead experience in accounts receivable, accounts payable, or a related accounting role Minimum of 2 years of experience in accounts receivable, accounts payable, or general accounting, with broader experience preferred Minimum of 1 year of experience using QuickBooks Experience preparing financial reports, managing reconciliations, and supporting month-end close Knowledge of accounting principles, internal controls, and standard business software applications Ability to work independently, exercise discretion, and manage multiple priorities in a deadline-driven environment