Church Finance Administrator

Job description Brambleton Presbyterian Church (BPC) has been worshiping since December 2005 and was officially chartered in October 2011. We are a vibrant and growing faith community located in Loudoun County, Virginia. We are committed to sharing God's unique offer of grace in Jesus Christ. We are focused on leading people to a saving faith in Christ by offering opportunities to worship, grow, serve and give. Our church is affiliated with the Presbyterian Church USA (PCUSA). The Finance Administrator position is estimated to work 8-10 hours per week with an occasional need for additional hours during the year for quarterly or end-of-year requirements. Work hours allow flexibility for remote work and may be re-evaluated when a permanent office for the church is established. This position reports to the finance committee known as the BPC Generosity Team (GT). However, daily and administrative tasks will mostly come from the Senior Pastor. Scope of work will include the following items and other items as assigned. Christian Faith

• Devoted follower of the Christian faith
• Lives a God-honoring life
• Trustworthy and willing to be accountable to the church's leadership in support of our vision and church resources. Office Management
• Administer and maintain QuickBooks, including access, reporting, and upgrades
• Work with GT chair & GT to review and make any Annual Healthcare & Benefit changes and implement changes with PCUSAs Board of Pensions (BOP), National Capital Presbytery and QuickBooks
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with vendors, service providers and lease(s)
• Manage office G&A budget, ensure accurate and timely reporting
• Order miscellaneous office supplies and replenish as needed as requested Funds Management
• Maintain financial contribution records and track stewardship metrics
• Review all bills and requests for payment, accuracy and approval
• Pay bills as approved by the Pastor, Generosity Team or appropriate ministry leader
• Assist with managing lease renewals, and execute payments, and adjustments to billing
• Maintain record of bills paid and deposits made using QuickBooks
• Maintain vendor files
• Order checks or deposit slips as needed
• Reconcile bank statements to QuickBooks records monthly
• Manage online giving system
• Ensure annual Payment Card Industry (PCI) compliance
• Manage church financial records, required reports or forms for an annual audit/review for the Generosity Team, appointed independent reviewer and state or Federal authorities such as the IRS
• Manage administration of camps, mission trips and fundraiser tracking
• Manage Planning Center Online tool or PCO Giving Module including setting up new funds, giving campaigns or pledges and tracking of donations
• Prepare annual PCUSA Terms of Call spreadsheet for BPC Ordained staff
• Annually update QuickBooks with changes in staff salary, benefits, and budget
• Closeout the books annually, ex: Any Transfer any unpaid Restricted Funds to Restricted Liabilities. Prepare New Fiscal Year monthly reports due by March's team meetings for Session and Generosity Team. Payroll
• Staff timesheet management - ensure they are completed and approved prior to processing payroll
• Manage bi-monthly payroll for part-time employees on the 15th and last day of the month
• Maintain appropriate withholding tax tables and benefits records in accordance with National Capital Presbytery updates by serving as Brambleton's liaison to the Board of Pensions
• Ensure payroll withholdings are made with Federal, State agencies and Board of Pensions monthly contributions
• File 941 forms quarterly
• Prepare W2 & W3 forms annually
• Prepare 1099s and 1096 Reporting
• Provide a Monthly balance sheet and an income/expense statement monthly to Pastor, Generosity Team and Session
• Maintain accurate records of pledges and contributions to the church, prepare and send statements quarterly
• Track and provide status of Faith Portfolios including year over year trends
• Provide monthly and annual financial reports as requested by the Pastor or Generosity Team
• Notify Pastor of 1st Time Givers and Large Gifts
• Forward important emails to keep the team leads well informed Budgeting
• Support Pastor and Generosity Team in annual budgeting process
• Track budget trend, income & expenses relative to budget Requirements and Skills
• Prior experience as a Finance Administrator or Office Manager
• Knowledge of Office Financial and Administrative responsibilities, systems and procedures
• Proven experience with QuickBooks, inclusive of payroll, bill payments, and reporting
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree

Pay:

$24.00 - $27.00 per hour

Work Location:

Hybrid remote in Brambleton, VA 20148