Financial Manager

POSITION TITLE

FINANCIAL MANAGER Reports to:

EXECUTIVE DIRECTOR

Basic Job Functions Oversees the accounting function and all financial aspects of the Saginaw Bay Symphony Orchestra and serves as the financial advisor to the Board of Directors and the Executive Committee. Responsible for developing sound internal controls for accounting, cash receipts, disbursements and financial reporting. Monitors practices to determine that internal controls are being followed to ensure accuracy, safety, and soundness. Develops sound financial policies and procedures for accounting, budgeting, payroll, and cash receipts. Monitors practices to determine that policies and procedures are being followed to ensure accuracy and efficiency. Reviews and approves all invoices and prepares accounts payable checks, as necessary, to pay the operating expenses of the Orchestra. Transfers funds between checking and High-Yield savings accounts, as necessary. Prepares checks for musicians, guest artists, Production Manager, and Music Director's travel reimbursements for all concerts and events. Enters deposits, ACH credits and debits, and all other transactions that affect the checking account into the checkbook software weekly. Responsible for entering all credit card charges and petty cash receipts into accounting software and for reviewing them to ensure that they are business- related expenditures. Prepares deposit slips and makes deposits of all funds to the credit union and enters them into the checkbook software and GiftWorks. Responsible for reconciling the checking, savings, and investment accounts monthly and for preparing and reviewing the bank reconciliation report. Prepares Payroll Hours Report for staff and emails Payroll Time Sheet to Yeo and Yeo for biweekly payroll processing. Reviews and submits payments for federal, state, and city income taxes in a timely manner. Responsible for preparing and providing supporting documentation for all journal entries. Records in-kind contributions and expenses. Responsible for maintaining accurate accounting records and reviews general ledger accounts and transactions monthly. After reconciling bank accounts and financial reports, closes the month and changes the posting period. Responsible for entering and reconciling all donations and payments into Gift Works donor database software. Prepares donation receipt letters within a week of donation. Backs up donor database every two weeks. Prepares monthly Net Income (Loss) Report and Budget Variance Report and informs the Board of Directors of any significant variances or potential problems. Prepares budget adjustments as needed to reflect any major changes from the original operating budget approved by the Board of Directors in May of each year. Accounts for revenues and expenses of the Youth Orchestra and prepares a financial summary report after each session. Also processes payments to instructors biweekly and reconciles tuition payments and scholarships each session. Withdraws tuition payments from PayPal, as needed. Prepares and mails out Music Stand renewal letters monthly and updates current list of Music Stand donors. Reviews and reconciles monthly ticket reports from TempleArts. Prepares journal entry to set up receivable for current month's ticket sales. Takes notes and writes up minutes of monthly and special board meetings. Assigns seats for season comp tickets and individual comp tickets for each concert. Gives list to Temple box office for printing tickets three weeks before concerts. Prepares all donor lists and labels for all mailings from database. Works with Saginaw Bay Underwriters on insurance policy renewals and obtaining certificates of insurance for concerts and special events. Reviews insurance coverage annually to make sure it is still adequate. Works with vendors on contract renewals for annual financial review, postage meter, copy machine, and credit card processing. Prepares annual operating budget to present to the Board of Directors for review and approval in May. Reviews and edits all concert programs and submits changes to Executive Director. Updates season tickets renewal seating list and prepares and mails order forms in July. Also develops list of ADULT ticket purchasers and mails out new season brochures in July. Prepares Estimated Cash Flow Projections Report in January of each year to monitor projected income, expenses, and net income (loss) for the last six months of the fiscal year. Prepares Concert Net Income (Loss) Report which accounts for all direct revenues and expenses for each concert during the season and determines whether they made a profit or loss. Responsible for preparing all audit schedules, financial statements, and footnotes for the annual financial review by the auditors. Reviews and approves all drafts of audit report. Prepares Form 990 and related schedules annually and remits to IRS. Prepares and submits required information annually to the Michigan Attorney General to renew License to Solicit Donations. Prepares Funder Report annually for MACC and other grants. Prepares, reviews, and submits annual returns for federal, state, and city income tax withholdings. Reconciles and submits 1099 information to Yeo & Yeo annually for payments made to musicians and other independent contractors during the year. Yeo & Yeo prints 1099's for mailing. Prepares, in a timely manner, other accounting data and/or financial reports in order for the Executive Director and Board of Directors to be able to effectively monitor the financial status of the Orchestra. Establishes inventory of all property and equipment and keeps current depreciation schedules. Assists in preparing and reviewing all grant requests. Responsible for monitoring restricted grants and contributions to make sure that they are accounted for and spent as directed. Reports any unspent funds at fiscal year-end. Reviews all requests for hiring the Orchestra to make sure all costs are accounted for and that the event makes a profit. Additional Duties and Responsibilities Works with Executive Committee and Board of Directors in the development of financial goals and objectives for the Orchestra. Prepares reports and provides financial information to the Executive Director, Executive Committee, and Board of Directors, as requested. Assists other SBSO staff with office duties as required. Required Knowledge, Skills, and Abilities Must possess a good working knowledge of accounting principles, financial statement and financial reports preparation and analysis. Minimum of three years employment in a high-level accounting position with general ledger experience and preparing financial reports with analysis or possess equivalent work experience. Must possess a strong working knowledge of Microsoft Excel and Word and have good writing, editing, and communication skills. Ability to identify and solve problems using analytical, planning, and organizational skills. Ability to operate a personal computer and calculator. Ability to work well with others in a small office setting. Typical Physical Demands Requires prolonged sitting, some bending, stooping, kneeling and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a calculator, keyboard, telephone and other office equipment. Requires normal range of hearing and eye sight to record, prepare and communicate appropriate reports. Occasionally requires lifting or carrying papers or boxes up to 20 pounds. Typical Working Conditions Work is performed in an office environment. Involves frequent contact with other SBSO staff members.

Personnel are expected to work closely as a team. The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. The statements are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Pay:

From $18.00 per hour

Work Location:

Hybrid remote in Saginaw, MI 48607