Finance Manager

Aging Well Inc. 84 Social Street, Woonsocket, Rhode Island 02895 (401) 766-3734 POSITION

ANNOUNCEMENT

Finance Manager Part-Time Position (20-25 hours per week)

Schedule:

Monday-Friday, 8:00 AM - 1:00 PM?

Hourly Rate:

$25.00-$30.00 per hour About Aging Well Inc. Aging Well Inc. is a nonprofit senior center and Title III-C nutrition services provider serving Woonsocket and the surrounding region. We operate congregate meal programs, Meals on Wheels delivery, La Placita (Spanish-language programming for Latino seniors), MIAA Medicare counseling, wellness programs, and charitable gaming activities. Our mission is to support older adults in maintaining independence, health, and social connection. Position Summary The Finance Manager oversees all financial operations, manages grant compliance and reporting, coordinates audits, and ensures accuracy, consistency, and transparency in financial processes. This position supervises the Finance Assistant, processes payroll, coordinates benefits, and serves as the primary financial liaison to the Executive Director and supports financial reporting to the Board of Directors.

Reports to:

Executive Director.

Supervises:

Finance Assistant. Ensuring clean, accurate, and well-organized QuickBooks records, grant compliance, and accurate financials is the highest priority of this position.

Key Responsibilities Financial Management & Oversight:

Review and approve all QuickBooks entries for accuracy and proper coding Approve payment batches in accordance with organizational authorization policies Reconcile all bank accounts monthly and resolve discrepancies Lead month-end and quarter-end close processes Produce financial statements and budget variance reports for Executive Director and Board of Directors Maintain internal controls and ensure compliance with accounting standards

Grant Compliance & Budgeting:

Prepare monthly and quarterly grant invoices and reimbursement requests (Title III-C, CDBG, other funders) Ensure grant expenditures comply with approved budgets and funding restrictions Track match requirements and maintain grant-specific financial documentation Draft detailed budgets and budget narratives for new grant applications Support Executive Director with annual organizational budget development and multi-year financial forecasting

Payroll & Benefits Coordination:

Process weekly payroll using payroll software (currently ADP) Coordinate annual insurance renewals (health insurance, workers' compensation, property/liability insurance) Support 990 tax return preparation and coordinate filing with accountant

Supervision & Audit Coordination:

Supervise Finance Assistant and coordinate daily workflow Serve as primary audit contact and coordinate annual audit preparation Ensure financial records and documentation meet audit and funder requirements Other duties as assigned Required Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or related field, OR equivalent experience Minimum 2 years of experience in accounting, bookkeeping, or financial management Advanced proficiency in QuickBooks (QuickBooks Online experience strongly preferred) Experience with financial reporting and budget management Strong understanding of accounting principles, internal controls, and financial compliance Demonstrated ability to learn new systems and adapt to organizational needs Ability to work independently and supervise staff effectively Exceptional attention to detail and unwavering commitment to maintaining clean, accurate financial records Proficiency in Microsoft Excel and ability to create financial analyses and reports Strong written and verbal communication skills Preferred Qualifications Experience with nonprofit fund accounting and financial reporting Experience with federal and state grant compliance (Title III Older Americans Act, CDBG, or similar) Experience coordinating external audits Payroll processing experience Work Structure & Team Coordination The Finance Manager supervises a Finance Assistant who handles daily transaction entry and bookkeeping (11:00 AM - 4:00 PM schedule). Positions are designed to work collaboratively with overlapping hours (11:00 AM - 1:00 PM) to ensure continuity and accuracy. Both positions will be fully cross-trained to maintain operational continuity during absences. This position reports directly to the Executive Director.

Benefits & Work Environment Benefits:

Prorated paid time off, supportive collaborative work environment

Work Environment:

Professional, positive workplace culture at an active senior center with daily programs and community activities. Small, supportive team where your work directly contributes to improving the lives of older adults in our community.

Work Location:

On-site at Aging Well Inc., 84

Social Street, Woonsocket, RI Background Check:

Clear criminal background check required; credit check may be conducted To Apply Please submit a resume and cover letter explaining your interest and relevant qualifications. The application process may include a demonstration of QuickBooks skills from applicants.

IMPORTANT

QuickBooks proficiency and strong organizational skills are essential to this position. This position includes a 3-month trial period. Please do not apply if you are not comfortable with QuickBooks and detailed financial record-keeping.

Submit application materials to:

Ryan MacLeod, Executive Director Aging Well Inc. 84 Social Street, Woonsocket, RI 02895

Email:

rmacleod@agingwellinc.org

Phone:

(401) 766-3734 Applications will be reviewed on a rolling basis.

Target start date:

April 16, 2025.

Pay:

$25.00 - $30.00 per hour Expected hours: 20.0 - 25.0 per week

Benefits:

Paid time off

Work Location:

In person