Accounting and Office Manager

Accounting and Office Manager Maddox Air Compressor Ogden, UT Job Details Full-time $22 - $24 an hour 1 day ago Benefits Health savings account Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Employee discount Life insurance Paid sick time Qualifications Computer operation Customer communication ERP systems Inventory management software Microsoft Office Math Attention to detail Desktop applications Productivity software Office management Time management Full Job Description Overview Join our team where your attention to detail and passion for financial accuracy will drive your administrative excellence. Use your strong verbal communication and interpersonal skills to create relationships with team members and customers, creating raving fans at Maddox Air Compressor Inc. You will serve as the hub of our office environment, often being the first customer contact, ensuring they reach the appropriate team members to receive best-in-class sales and service for their Air Compressor needs. In this vital role, you will also support finance & accounting by managing data, reconciling accounts, and assisting with financial reporting. Your proactive approach and organizational skills will help ensure smooth workflows and precise financial recordkeeping, contributing to our company's success.

Role & Responsibilities:

Office Management and Team Support:

Assist and support the business and executive leadership team in the day-to-day needs of the company, including answering calls, coordinating customer service needs, maintaining supplies and scheduling events such as birthday lunches, holiday events and more. You get to lead us in party central! Managing customer accounts : Maintaining accurate records of customer balances and payment history. Communicating with customers : Responding to inquiries and addressing concerns from customers regarding their accounts in a kind, professional and compassionate way.

Generating invoices:

Creating and sending invoices to customers for goods or services provided.

Collecting payments:

Tracking payments, applying them to customer accounts, and following up on overdue invoices.

Reconciling accounts:

Ensuring accurate balances and reconciling accounts to ensure payments are properly recorded.

Resolving discrepancies:

Addressing any discrepancies or issues with payments, such as disputes or incorrect entries.

Maintaining fair credit practices:

Applying company credit policies and procedures to customers.

Securing revenue:

Ensuring the company receives timely and accurate payments to maximize revenue.

Processing refunds and credit memos:

Handling requests for refunds or credit memos. Tracking overdue invoices and sending reminders: Following up on outstanding balances and sending reminders to customers.

Managing vendor payables accounts:

Posting vendor invoices, assist with preparing reports on accounts payable balances, aged payables, ACH and check runs, and other relevant data.

Generating reports:

Preparing reports on accounts receivable balances, aged receivables, and other relevant data. Working with parts, sales, service and other departments: Coordinating with parts, sales, service and other departments to ensure accurate billing and payment processing. Also supporting invoicing and hourly reports from interdepartmental submissions. Managing ERP system, RFS App and technology vendor troubleshooting: Maintaining company ERP system, company data systems, coordinating with vendors and outside service providers for updates and troubleshooting, and collaborating with internal departments for training and support. Experience Proficiency and a minimum of 2 years experience working hands-on daily in an ERP system. Must be able to effectively manage day-to-day tasks for the company's core accounting and business operation functions in our Vision ERP System (Enterprise Resource Planning - a centralized software system that integrates core operations of finance, customer & vendor management, sales, invoicing, parts, inventory, shipping & receiving, collections and payables functions). Vision experience is not required, however, experience in an ERP system is required . Proficiency in accounting software and

Microsoft Office Programs:

Must be computer literate to perform tasks efficiently and accurately. Excellent math skills combined with a solid grasp of financial services concepts are also required to support accurate account management. Strong organizational and time management skills: To effectively manage multiple accounts and tasks. Attention to detail : To ensure accuracy in invoicing, payment processing, and reconciliation.

Strong communication and interpersonal skills:

To communicate effectively with customers and other departments. Especially maintain confidential information and details required due to the nature of the role in the finance department. Join us to be part of a family-oriented team committed to supporting each other and our families! We value energetic professionals eager to grow their careers while making a meaningful impact on our team, our customers, and our industry.

Pay:

$22.00 - $24.00 per hour

Benefits:

401(k) matching Dental insurance Disability insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance Application Question(s): Do you have Accounts Payable and/or Accounts Receivable Experience? Are you available to start immediately?

Experience:

ERP -

Computer:

2 years (Required)

Work Location:

In person