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Finance & Administration Specialist-School of Biological, Environmental, and Earth Sciences
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The University of Southern Mississippi
Hattiesburg, MS (In Person)
Full-Time
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Job Description
Finance & Administration Specialist-School of Biological, Environmental, and Earth Sciences
Hattiesburg, MS, United States
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req5397 Posted on: 6/19/2026 Finance & Administration Specialist-School of Biological, Environmental, and Earth Sciences The University of Southern Mississippi is currently accepting applications for the position of Finance & Administration Specialist-School of Biological, Environmental, and Earth Sciences. Position Details
Location Hattiesburg 118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
Division School of Biological, Environmental, and Earth Sciences
Position Type Staff
Employment Status Full Time
Grant Funded No
Pay Grade E07 Posting Close Date Open Until Filled Special Instructions to Applicants
Please include a cover letter, resume, and contact information for three professional references. Review of applications will begin immediately and continue until the position is filled. For inquiries about the position, please contact Dr. Mike Davis, Director, at (Mike.
Davis@usm.edu, 601.266.4748). Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary Coordinates financial, administrative, and grant activities, such as budget administration and control, recordkeeping, and project management in support of operations for The School of Biological, Environmental, and Earth Sciences faculty, staff and students. Supports the BEES Director and faculty in meeting the operational requirements of the School and coordinating specified administrative activities and reporting requirements. Primary Duties and Responsibilities Provide administrative support for faculty, staff, and students, including, but not limited to, event planning, calendar/scheduling and correspondence and acts as support for the School to include, but not limited to, corresponding with persons/institutions associated with or interested in the School, preparing and sending necessary forms, maintaining appropriate files and working with School faculty, staff, students, university community, and public to ensure success; responsible for maintaining the School's social media, website, and public relations documents for the School. Monitors, reconciles, and assists with fiscal administration for the School and School faculty, including but not limited to budgets, funding, grant proposals and award management, contracts, payroll, employment, travel, and/or purchasing. Assists Director in the preparation of annual budget requests to the University. Assists in administrative problem solving, program/project planning, development, and execution of School goals and objectives. Efforts may include researching information, compiling statistics, and gathering and computing various data; preparing special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. Coordinates and completes necessary processes and forms to administer the hiring of School faculty, staff, student workers and graduate/teaching assistants. Remains in communication with Human Resources to ensure that new hires are onboarded appropriately Prepares and processes all requests for purchases and other expenditures from school accounts, which includes reviewing for availability of funds, communicating with vendors, transmitting approved requests to the appropriate university unit, and monitoring requests through to delivery for the School and School faculty. Performs other duties as assigned. Minimum Qualifications Bachelor's degree from an accredited college or university and 2 years of related experience; or Associate's degree from an accredited college or university and 4 years of experience directly related to the duties and responsibilities specified (directly related experience can be substituted for education on a year for year basis). Knowledge, Skills & Abilities Ability to communicate effectively, both orally and in writing. Ability to gather data, compile information, and prepare and edit reports. Ability to write routine reports and correspondence in Microsoft Office. Knowledge of human resources concepts, practices, policies, and procedures. Ability to maintain cooperative relationships with colleagues. Ability to analyze and solve problems. Ability to train and supervise assigned student workers. Skill in organizing resources and establishing priorities. Excellent interpersonal, organizational, oral and written communication skills. Ability to exercise discretion, confidentiality and judgement in dealing with sensitive issues. Ability to make day-to-day operational decisions. Knowledge of computerized information systems used in financial and/or accounting applications. Knowledge of general accounting principles. Preferred Qualifications Bachelor's degree from an accredited college or university in office administration, accounting, business administration, or finance. About The University of Southern Mississippi Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu. The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.
Davis@usm.edu, 601.266.4748). Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary Coordinates financial, administrative, and grant activities, such as budget administration and control, recordkeeping, and project management in support of operations for The School of Biological, Environmental, and Earth Sciences faculty, staff and students. Supports the BEES Director and faculty in meeting the operational requirements of the School and coordinating specified administrative activities and reporting requirements. Primary Duties and Responsibilities Provide administrative support for faculty, staff, and students, including, but not limited to, event planning, calendar/scheduling and correspondence and acts as support for the School to include, but not limited to, corresponding with persons/institutions associated with or interested in the School, preparing and sending necessary forms, maintaining appropriate files and working with School faculty, staff, students, university community, and public to ensure success; responsible for maintaining the School's social media, website, and public relations documents for the School. Monitors, reconciles, and assists with fiscal administration for the School and School faculty, including but not limited to budgets, funding, grant proposals and award management, contracts, payroll, employment, travel, and/or purchasing. Assists Director in the preparation of annual budget requests to the University. Assists in administrative problem solving, program/project planning, development, and execution of School goals and objectives. Efforts may include researching information, compiling statistics, and gathering and computing various data; preparing special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. Coordinates and completes necessary processes and forms to administer the hiring of School faculty, staff, student workers and graduate/teaching assistants. Remains in communication with Human Resources to ensure that new hires are onboarded appropriately Prepares and processes all requests for purchases and other expenditures from school accounts, which includes reviewing for availability of funds, communicating with vendors, transmitting approved requests to the appropriate university unit, and monitoring requests through to delivery for the School and School faculty. Performs other duties as assigned. Minimum Qualifications Bachelor's degree from an accredited college or university and 2 years of related experience; or Associate's degree from an accredited college or university and 4 years of experience directly related to the duties and responsibilities specified (directly related experience can be substituted for education on a year for year basis). Knowledge, Skills & Abilities Ability to communicate effectively, both orally and in writing. Ability to gather data, compile information, and prepare and edit reports. Ability to write routine reports and correspondence in Microsoft Office. Knowledge of human resources concepts, practices, policies, and procedures. Ability to maintain cooperative relationships with colleagues. Ability to analyze and solve problems. Ability to train and supervise assigned student workers. Skill in organizing resources and establishing priorities. Excellent interpersonal, organizational, oral and written communication skills. Ability to exercise discretion, confidentiality and judgement in dealing with sensitive issues. Ability to make day-to-day operational decisions. Knowledge of computerized information systems used in financial and/or accounting applications. Knowledge of general accounting principles. Preferred Qualifications Bachelor's degree from an accredited college or university in office administration, accounting, business administration, or finance. About The University of Southern Mississippi Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu. The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.