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Finance and Accounting Specialist
Job
Medex Supply
Passaic, NJ (In Person)
$83,200 Salary, Full-Time
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Job Description
Job Summary Medex Supply is seeking a highly organized and detail-oriented Accounts Receivable (AR) Representative to join our finance team. This is a standalone, full-cycle AR role — you will be the single point of ownership for all accounts receivable operations across the company. The ideal candidate is a self-starter who thrives in an autonomous environment, communicates confidently with internal leadership, and takes pride in maintaining accurate, up-to-date financial records. Invoicing & Billing Generate and issue accurate customer invoices in a timely manner for all completed shipments Ensure 100% of shipments are invoiced — conduct regular reconciliation between shipping/fulfillment records and billing to catch any uninvoiced orders Review and verify invoice accuracy including pricing, quantities, purchase order references, and customer details prior to submission Reissue corrected invoices as needed and maintain organized invoice records Collections & Account Management Monitor all outstanding customer balances and proactively follow up on overdue accounts via phone, email, and written correspondence Establish and maintain professional relationships with customer billing contacts to facilitate timely payment Escalate delinquent accounts according to company policy and coordinate with management or legal counsel when necessary Document all collection activities and maintain detailed notes in the AR system Payment Application & Prepayments Process and accurately apply all incoming payments (checks, ACH, wire transfers, credit cards) to the correct customer accounts and invoices Apply customer prepayments and deposits to invoices upon order fulfillment, ensuring proper accounting treatment Identify and resolve unapplied cash, overpayments, and short payments in a timely manner Coordinate with customers and internal teams to resolve payment discrepancies Reporting & CFO Communication Prepare and deliver regular AR aging reports and cash flow summaries to the CFO Provide weekly and monthly AR performance updates including DSO (Days Sales Outstanding), collection rates, and outstanding balances by customer Develop and present ad hoc analyses as requested by the CFO or senior leadership Maintain and continuously improve AR reporting templates and dashboards Process & Compliance Own and document all AR processes, procedures, and internal controls Ensure compliance with company credit and collections policies Assist in month-end and year-end close processes including AR reconciliations and balance confirmations Coordinate with the broader accounting team during audits and financial reviews Identify and recommend process improvements to increase efficiency and reduce