Senior Deputy Treasurer

Position Summary The Senior Deputy Treasurer performs advanced financial, cash management, reconciliation, recordkeeping, and taxpayer service duties within the Scioto County Treasurer's Office. This position supports the daily financial operations of the office by preparing deposits, reconciling cashier drawers, maintaining vault accountability, balancing pay-in drawer activity, preparing and balancing daily Form 6 activity, maintaining bank ledger records, processing warrant lists, supporting contract reporting, and assisting with taxpayer and staff questions. The Senior Deputy Treasurer serves as a key technical and operational resource within the office and helps ensure that daily collections, deposits, payment records, form 6 entries, bank activity, contract records, and supporting documentation are accurate, balanced, organized, and properly maintained. Essential Duties and Responsibilities

• Prepares daily deposits of checks, cash, electronic check deposits, and other payment items according to office procedures.
• Prepares bank bags, receipt slips, supporting documentation, and cash deposits for delivery to the bank.
• Bundles and organizes cash when cash levels require deposit preparation or vault management.
• Receives, reviews, balances, and reconciles cashier drawers and cashier balance sheets.
• Investigates discrepancies in cashier activity and assists with proper resolution.
• Consolidates cashier balance sheets to determine total daily revenue.
• Counts, inventories, and balances the vault daily.
• Tracks funds issued to cashier drawers, change funds, and related vault activity.
• Makes change with the bank when needed and helps maintain appropriate bill and coin denominations for office operations.
• Consolidates daily cashier activity, bank activity, pay-ins, debits, credits, deposits, warrant lists, electronic payments, and other applicable financial activity for Form 6 purposes.
• Reviews, categorizes, enters, or assists with entering financial activity to the Form 6.
• Balances Form 6 activity with applicable debits, credits, deposits, and supporting records.
• Researches and helps resolve discrepancies affecting Form 6 balancing.
• Accesses the US Bank website to retrieve, print, and export warrant lists.
• Prepares warrant list files for import into VIP accounting software and maintains related documentation.
• Completes bank ledger entries for items affecting US Bank activity after Form 6 activity is balanced.
• Records applicable bank activity, including real estate and manufactured home EFTs, deposits, debits, warrant lists, and other related items.
• Signals the daily cutoff for current-day pay-ins, balances the pay-in drawer, and ensures pay-in activity is properly included in the day's financial records.
• Prints, reviews, and updates contract listings after each half's balancing process.
• Prepares contract information for use by the Prosecutor's Office and assists with contract-related questions or documentation as needed.
• Assists taxpayers with questions related to payments, tax bills, penalties, contracts, and other Treasurer's Office matters.
• Provides technical support to cashier staff when software, procedural, balancing, or taxpayer service issues arise.
• Steps in to assist with cashiering or contract setup during high-volume periods when necessary.
• Completes remission of tax penalty forms when appropriate and according to office procedures.
• Communicates with the Prosecutor's Office, Auditor's Office, bank representatives, and other offices regarding documentation, contracts, notices, balancing, or related matters as assigned.
• Catalogs, scans, organizes, and maintains digital records of Form 6 records, check scans, warrant lists, bank records, and other financial documents.
• Supports tax collection periods, settlement preparation, audit preparation, and other high-volume office functions as assigned.
• Performs other related duties as assigned. Knowledge, Skills, and Abilities The employee should have the ability to:
• Understand and follow Treasurer's Office financial procedures.
• Accurately handle, count, reconcile, and document cash, checks, electronic payments, deposits, and other payment activity.
• Balance cashier drawers, vault activity, pay-in drawer activity, daily financial records, and Form 6 activity.
• Use VIP accounting software, Catalis, US Bank online systems, Excel, and other office systems as assigned.
• Review financial records and identify discrepancies.
• Research and assist with resolving balancing issues.
• Maintain organized physical and digital records.
• Communicate clearly and professionally with taxpayers, staff, county offices, banks, auditors, and outside agencies.
• Assist staff with procedural, software, and taxpayer service questions.
• Work accurately under pressure during high-volume tax collection, balancing, and settlement periods.
• Maintain confidentiality of taxpayer, financial, and office information.
• Prioritize tasks and complete work within required deadlines.
• Exercise sound judgment, attention to detail, professionalism, and accountability.
• Participates in cross-training to support continuity of office operations. Minimum Qualifications
• Associate degree in management, accounting, business administration, finance, public administration, or a closely related field required.
• Bachelor's degree in management, accounting, business administration, finance, public administration, or a related field preferred.
• Prior experience in cashiering, accounting, banking, financial recordkeeping, government office work, tax collection, or related clerical/financial work preferred.
• Experience handling cash, preparing deposits, balancing drawers, reconciling accounts, maintaining financial records, or working with financial documentation preferred.
• Experience with accounting software, tax collection software, banking systems, spreadsheets, or financial reporting preferred.
• Relevant experience may be considered in lieu of degree at the discretion of the Treasurer. Physical and Work Environment Requirements
• Work is primarily performed in an office environment.
• Requires regular interaction with taxpayers, coworkers, elected officials, county offices, banks, auditors, and outside agencies.
• Requires extended periods of sitting, standing, computer use, document review, phone communication, and customer interaction.
• May require lifting, carrying, filing, or moving bank bags, office records, deposits, mail trays, and related materials.
• Work volume may increase significantly during tax collection periods, settlement periods, balancing deadlines, audit preparation, or other statutory deadlines.

Role Distinction and Reporting Relationship This position does not have formal supervisory authority unless specifically assigned. However, the Senior Deputy Treasurer serves as a technical and operational resource for cashiering, daily balancing, vault accountability, form 6 preparation, deposit preparation, bank ledger activity, warrant list processing, contract reporting, and related financial procedures. The Senior Deputy Treasurer differs from the Deputy Treasurer / Cashier and Deputy Treasurer / Lead Cashier positions because it carries broader responsibility for daily financial operations, deposit preparation, cashier drawer reconciliation, vault accountability, form 6 balancing, bank ledger activity, warrant list processing, contract reporting, and digital financial recordkeeping. This position is distinguished from the Chief Deputy Treasurer because the Chief Deputy Treasurer has broader office-wide responsibility for management, staff coordination, internal controls, reconciliation and settlement oversight, audit coordination, banking controls, policy development, procedure implementation, and direct administrative support to the elected Treasurer.

Pay:

$24.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person