Sr. Specialist

Sr. Specialist - Terminal Scheduler Newtown Square, PA 3 DAYS AGO 22452185 Summary Newtown Square, PA Competitive Salary 5 Years Experience Bachelor's degree No Commission 40.00 hours per week / Day Shift /Full-Time Description Reference #: 2610001257 Terminal Scheduler - Job Responsibilities

• Directly responsible for scheduling the receipt and delivery of petroleum products and NGLs into and out of terminals via pipelines, marine docks, railcars, and truck racks.
• Maintain and update scheduling tools to track customer movements, throughput, and inventories.
• Receive and process customer nominations by the 15th of each month for the following month's business via Transport4 and email.
• Review nominations to ensure terminals can safely operate within established supply, demand, and capacity parameters.
• Compare inbound supply and outbound demand to project inventories up to 45 days in advance. Pipeline Scheduling
• Review and approve pipeline nominations to ensure they do not exceed third-party pipeline or internal tank farm capacity.
• Coordinate with third-party pipeline operators to confirm valid nominations and allocate line capacity when required.
• Balance inbound and outbound volumes to maintain safe and optimal inventory levels. Marine Dock Scheduling and Vessel Vetting
• Review and approve dock nominations to ensure they do not exceed available dock capacity.
• Allocate dock capacity using existing contracts and historical throughputs when necessary.
• Coordinate vessel vetting with the Marine Tech Department to ensure vessels are approved for safe operation at the docks.
• Enter and manage vessel data in the web-based vetting application and follow up with Marine Tech and customers as needed. Railcar Scheduling
• Review and approve monthly railcar nominations to ensure compliance with contractual requirements and available capacity.
• Coordinate with Operations and Business Development on updated rail nominations.
• Allocate rail capacity as needed using historical throughput data and contractual limits.
• Communicate daily schedules to support efficient loading, unloading, placement, and switching operations.
• Serve as either the primary or secondary point of contact for railcar selection and placement, depending on terminal.
• Utilize Kaleris, Norfolk Southern, CSX, and Conrail systems, along with internal spreadsheets, to track and schedule rail movements. Truck Rack Scheduling
• Review and approve monthly truck rack nominations to ensure outbound demand aligns with inbound supply.
• Monitor 45-day inventory projections to prevent customer runouts or excessive inventory levels and work with customers to revise plans as needed.
• Analyze total truck demand and allocate rack capacity when necessary to avoid congestion, delays, or unratable demand. Daily Scheduling and Reporting
• Continuously update daily schedules to reflect real-time movements and inventory projections.
• Utilize scheduling and inventory systems including Transport4, TerminalSmart, Toptech, and internal spreadsheets.
• Issue daily schedule and utilization reports to operations, customers, third-party inspectors, accounting, and business development. Inventory Management
• Perform daily inventory tracking for fungible rack customers to ensure operations remain within agreed-upon parameters and prevent terminal runouts or overfills.
• Utilize standardized inventory tracking formats across terminals to streamline processes.
• Review and update fungible rack space allocations monthly in coordination with business development to optimize rack utilization.
• Track leased storage customer inventories daily to ensure compliance with contractual requirements. Cross-Functional Coordination and Business Support
• Maintain frequent verbal and written communication with operations, business development, quality, accounting, and customers to ensure alignment and prevent conflicts.
• Support business growth initiatives by identifying new transportation options, operational efficiencies, and capacity expansion opportunities.
• Serve as the primary coordinator for seasonal RVP gasoline conversions, working months in advance with operations, business development, quality, and customers.
• Develop advanced schedules to support tank rolling, stripping, and preparation for seasonal product changes. Availability
• Available on call 24/7 to resolve scheduling conflicts, operational disruptions, and inventory issues. Prior Experience

• Education:

  Bachelor's degree or equivalent work experience

•

Work Experience:

5-8 years of relevant experience. 2+ in industry preferred. Equal Opportunity Employer/Disability/Vet Additional Details How To Identify Potential Job Scams

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