Finance and Business Administration Specialist

Finance and Business Administration Specialist

Business Affairs:

Financial Management Services (FMS), Redwood City, California, United States Thank you for your interest in Stanford University. While we have instituted a hiring pause for non-critical staff positions, we are actively recruiting for the positions currently listed on our careers page.

Please note:

The application portal will be offline for maintenance from May 7 at 7 PM to May 8 at 3 AM (PT). Job Summary

DATE POSTED

May 06, 2026 SCHEDULE Full-time

JOB CODE

4437 EMPLOYEE STATUS Fixed-Term GRADE E REQUISITION ID 109103 WORK

ARRANGEMENT

Hybrid Eligible

OVERVIEW

This is a 1 year fixed term position. Stanford University seeks people committed to excellence and to improving our world and, in turn, is dedicated to supporting its employees as they develop their careers and enrich their lives. Stanford's Business Affairs provides administrative policies, infrastructure, systems, services, and support for the benefit of the university community. Financial Management Services (FMS), a department within Business Affairs, is responsible for creating an ecosystem which promotes innovative and sound financial administration policies and practices that balance controls, compliance, and customer service. FMS is primarily responsible for financial policy oversight, quality assurance and financial services at Stanford University and its affiliated entities. It also serves as a liaison to the hospitals and the Stanford Linear Accelerator Center (SLAC). The FMS work environment is grounded by core values that include cultivating growth, celebration and appreciation, and collaborating with curiosity in order to nurture an inclusive environment where everyone is valued, respected, and can thrive.

JOB PURPOSE

The Finance and Business Administration Specialist is a key member of the Organizational Effectiveness team, providing essential support across both financial and administrative functions. This hybrid role is integral to the department's operational success, ensuring the accuracy and compliance of financial transactions while also delivering high-level administrative and logistical support. The ideal candidate will be highly organized, detail-oriented, and capable of managing a wide range of responsibilities. This position's responsibilities are approximately 75% financial and 25% administrative. This position is open to both internal and external candidates. In keeping with our commitment to employee development, current employees who meet the position requirements will be given preference in the selection process.

CORE DUTIES

Financial Support (Approximately 75%) Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items. Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports. Resolve transactional inquiries, escalate broader issues. Respond to transactional inquiries from client groups. May be responsible for p-card administration, processing, travel cards and expendable reimbursements. May establish accounts in financial systems; prepare invoices. Participate in new initiatives, as needed such as user testing. Maintain accountingfinance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements. Contribute to the development and implementation of process improvements for financial functions. Administrative Support (Approximately 25%) Plan, coordinate, and manage calendars for departmental leadership, resolving scheduling conflicts and ensuring effective time management. Organize and schedule meetings and events, including coordinating logistics, reserving rooms, and arranging for necessary vendor services. Arrange complex domestic and international travel in compliance with university policies. Contribute to the development and implementation of process improvements for administrative functions.

Note:

Not all unique aspects of the job are covered by this job description

MINIMUM REQUIREMENTS

Education & Experience:

High School diploma or equivalent and two years' work experience

Knowledge, Skills and Abilities:

Knowledge of basic accounting procedures. Ability to operate computerized office applications and accounting systems. Ability to clearly and effectively communicate information to internal audiences and client group.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS

• Constantly perform desk-based computer tasks. Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less. Occasionally write by hand, twist, bend, stoop and squat. Rarely stand, walk, reach or work above shoulders and use a telephone. • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS

May work extended hours during peak business cycles.

WORK STANDARDS

Interpersonal Skills:

Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety:

Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, adminguide.stanford.edu.

WHY STANFORD IS FOR YOU

Stanford University has revolutionized the way we live and how it enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! Redwood City. Our new Stanford Redwood City campus, which opened in 2019, is the workplace for approximately 2,700 staff, including FMS, whose jobs are important to supporting the university's mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families. The expected pay range for this position is $28.79 to $33.65 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.