Financial Specialist Senior Bureau of Real Estate Management

Financial Specialist - Senior - Bureau of Real Estate Management Job ID20875 Location Madison Agency Administration Full/Part TimeFull-Time Regular/TemporaryRegular Classification Code00162 Classification TitleFinancial Specialist-Sen Introduction Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin. This position will be located in the Division of Facilities and Transportation Services, Bureau of Real Estate Management and will be headquartered at the

DOA State Administration Building:

101 East Wilson Street, Madison, WI 53703. As the flagship agency of the State of Wisconsin, our core values at Department of Administration are Adaptability, Collaboration, Stewardship, Equity, Service Excellence, and Integrity. Our values make it possible for us to fulfill our mission, with a set of shared principles and practices, and form the bedrock of how we operate, interact, and are seen by colleagues, partners, and other agencies. Position Summary This position is located in the Bureau of Real Estate Management and serves as a critical point of dependency of the implementation of duties, policies, and responsibilities across both the Lease Administration and Space Management Sections. This role manages the administration of approximately 450 statewide active private sector leases covering approximately 3.2 million square feet and $49 million in annual rental payments. The position also acts as a primary liaison to the Space Management section regarding space utilization in DOA state-owned buildings, tracking approximately 4 million square feet of occupied and vacant space and managing $77 million in annual rent billings and collections. This role is a functional dependency for the Division, utilizing Archibus software to process complex lease contracts, manage the state-owned housing rental program, and ensure data integrity for all real estate and billing documents. We are seeking a detail-oriented individual with experience in data management, proficiency in fiscal operations, and strong communication skills. This position will encounter and track lease related documents, oversee invoicing, operate within BREM's space management system, and be responsible for maintaining data integrity. For a complete list of duties, please see the position description. Salary Information This position is in schedule-range (02-13) with a rate of pay of $26.08 an hour. A 12 month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan. In addition, we offer a competitive benefits package featuring: Substantial leave time including at least 3.5 weeks of vacation/personal holiday to start, 9 paid holidays, and 130 hours of sick time that rolls over each year. Excellent and affordable health, vision, and dental benefits An exceptional pension plan with employer match and lifetime retirement payment\ Well Wisconsin Wellness Program - a free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being Use this Total Rewards Calculator to see the total value of our competitive benefits package! Job Details Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas and is not an eligible OPT (Optional Practical Training) employer for F-1 international students. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form upon hire. Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. Qualifications Qualified applicants will have experience in the following: Utilizing software to manage data, create reports, track progress, and/or perform audits Utilizing basic bookkeeping methods and practices which may include but is not limited to invoicing, database and contract management and reporting, and/or performing reconciliations Communicating and collaborating with internal and external stakeholders to deliver quality customer service Well qualified applicants may have the following: Experience with Real estate Documents such as Leases, addendums, RFI's, RFP's and renewals. Experience in space management and utilization