Financial Specialist

Under general supervision of the Finance Director, performs duties to maintain accounting or financial records; performs routine or complex duties involving accounting transactions that involve choice of action within limits using standard practices and provides instructions that require decision making that may affect the accuracy of functional results. No supervisory responsibilities. This is sedentary work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work. The worker is not subject to adverse environmental conditions.

JOB DUTIES

Payroll Assists in the preparation of employee payroll and associated filings Serves as main point of contact for payroll & troubleshoots payroll-related issues impacting employees (non-payments, pay discrepancies, general questions, etc.). Performs data entry tasks related to payroll. Assists with payroll-related audits to ensure accuracy. Communicates and works with 3rd party payroll partners as needed. Accounts Payable Maintain organized and accurate AP files and records Maintains or assists with general ledger or journal entries Maintain vendor records including W-9 collection and assists with 1099 preparation and annual filings. Prepares or assists with all areas of accounts payable process Review, verify, and process vendor invoices accurately and timely Works with Operations & Purchasing on purchase orders and related database as needed Match purchase orders, receipts, and invoices (3-way match) Ensure proper coding and approval of invoices in accordance with company policies Prepare and process weekly check runs, ACH payments, and wire transfers Reconcile vendor statements and resolve discrepancies Maintain vendor records, including W-9s and payment information Respond to vendor inquiries and maintain positive vendor relationships Assist with month-end closing procedures and accruals Monitor accounts to ensure payments are up to date Support audits by providing documentation and reports as requested Assist with expense reporting and credit card reconciliations Maintain organized and accurate AP files and records Maintains or assists with general ledger or journal entries The Family Effect Maintain and update the donor database, ensuring accurate data entry for all gifts, pledges, and constituent information. Ensure timely generation and mailing of gift acknowledgment letters, tax receipts, and personalized thank-you notes. Maintains or assists with general ledger or journal entries Perform month end close activities, including journal entries, account reconciliation, and preparation of management reporting. General Accounting Support Assists Finance Director in preparing monthly, quarterly and yearly financial reports Monitors bank transactions and assist in all banking related issues Actively participates in annual audit process Prepares or assists with daily posting and deposits Assists Finance Director in updating and maintaining agency insurance policies Actively support a trauma-informed and responsive work environment as demonstrated in the 5 core values of safety, trustworthiness, choice, collaboration, and empowerment Actively supports ERI values of acknowledgment, commitment, openness, celebration, and humility. Serves on Commission committee(s) as needed Performs other related duties as needed

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of basic accounting procedures Working knowledge of computer office management practices, payroll processing and procedures Working knowledge of Microsoft Office software and financial software program Ability to maintain high level of integrity and discretion in handling confidential financial and payroll information. Ability to apply accounting principles and regulations in the maintenance of financial records Strong attention to detail and organizational skills. Excellent written and verbal communication skills including ability to compose and prepare reports

REQUIRED TRAINING AND EXPERIENCE

An Associate Degree in Business Administration, Accounting or a related field or minimum of 2 years of experience in accounts payable or similar role. Experience in payroll operations and QuickBooks is preferred.