Post-Award Grants & Contracts Officer

Post-Award Grants & Contracts Officer Salt Lake City, UT Job Details Full-time $50,000

• $63,774 a year 1 day ago Benefits Retirement plan Qualifications Cash flow management Business financial process improvement Master's degree in accounting Federal Acquisition Regulations Accounting systems Customer communication Master's degree in business administration Grant management Microsoft Excel Financial data reconciliation Variance analysis Customer service Process improvement Financial management report preparation Mid-level Microsoft Office Finance Master's degree Client invoicing Analysis skills Bachelor's degree PeopleSoft Financial record maintenance Master's degree in finance Accounting and finance experience Research administration Cash management Financial regulatory compliance Business Administration Research regulatory compliance 1 year Financial audit support Business Accounting Communication skills Technical accounting Excel data analysis Full Job Description The University of Utah is one of the nation's premier public research universities, with more than $700 million in annual research expenditures and a bold trajectory toward $1 billion.

The Office of Research Management & Compliance (RMC) serves as the University's central post-award finance and compliance unit-ensuring that research funding is managed in accordance with federal, sponsor, and institutional requirements while supporting the university's mission of discovery, innovation, and impact. RMC partners closely with the Office of Sponsored Projects, the Controller's Office, and college

• and institute-level research administration teams to provide financial stewardship, compliance oversight, and operational excellence across the post-award lifecycle.

We are modernizing our systems, reimagining our service model, and investing in people and process innovation to sustain the University's growing research enterprise. The Grants & Contracts Officer (GCO) plays a key tactical role within RMC's Financial Research Administration function. Working under the direction of a Senior GCO, GCOs are responsible for the financial management of sponsored projects, including billing, reconciliation, financial reporting, and sponsor liaison activities. These roles also work closely with colleagues in RMC's Core Finance unit to ensure financial reporting and cash draws are coordinated and timed appropriately, supporting both compliance and institutional cash flow. Successful candidates demonstrate strong analytical skills, sound judgment, and a customer service mindset that balances sponsor and institutional requirements. They are proactive, resourceful, and solutions-oriented-able to get to "yes" without compromising compliance. They are also intrinsically motivated, intellectually curious, and committed to continuous improvement in a complex research environment. Learn more about the great benefits of working for

University of Utah:

benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget. Responsibilities Under general supervision, exercise sound judgement to: Prepare, review, and issue invoices to sponsors in accordance with award terms, university policy, and federal regulations. Reconcile project expenditures and balances, ensuring allow-ability, allocability, reasonableness, and consistency of charges. Perform and document periodic financial reviews; identify and correct errors or variances in a timely manner. Prepare and submit accurate and timely financial reports to sponsoring agencies. Coordinate proactively with RMC's Core Finance team to ensure cash draws, financial reporting, and receivables management are executed accurately and on schedule. Communicate directly with sponsor representatives, departmental administrators, and principal investigators to resolve billing, reporting, or compliance issues. Interpret sponsor and institutional policies; ensure transactions comply with Uniform Guidance (2 CFR 200), FAR clauses, and sponsor-specific terms. Support audits, internal reviews, and closeout activities by providing reconciliations and documentation. Monitor aging receivables, assist in collections, and follow up on outstanding payments or credit memos. Maintain accurate records in the University's financial and research systems (e.g., PeopleSoft, eAward, or equivalent). Contribute to process improvement by identifying recurring issues, recommending solutions, and participating in training or testing for new tools and workflows. Provide excellent customer service and foster constructive relationships with internal and external partners while upholding fiscal integrity and compliance. Demonstrate professionalism, accountability, and a commitment to collaboration, consistency, and continuous learning. Minimum Qualifications

EQUIVALENCY STATEMENT

: 1 year of higher education can be substituted for 1 year of directly related work experience (

Example:

bachelor's degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Post-Award Grants & Contract Officer ( GCO ),

I:

Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree. Post-Award Grants & Contract Officer ( GCO ),

II:

Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. Preferences Demonstrated knowledge of fundamental accounting principles and proficiency in Microsoft Excel, financial reconciliations, and transaction review. Master's degree in accounting, finance, business administration, or a related field. Experience with sponsored projects administration, grant or contracting accounting, or higher-education financial management. Working knowledge of Uniform Guidance (2 CFR 200), FAR Part 31, and sponsor-specific regulations (e.g., NIH, NSF, DOE). Familiarity with PeopleSoft or comparable ERP/financial systems and comfort with data queries and reports. Proven ability to analyze complex financial data, identify issues, and propose solutions. Strong interpersonal and communication skills, with the ability to provide clear, concise guidance to non-financial audiences. Demonstrated ability to balance customer service and compliance in a fast-paced environment, using a collaborative and solutions-focused approach. Commitment to professional growth, continuous learning, and process improvement. Intrinsic motivation, intellectual curiosity, and initiative —the qualities that enable GCOs to anticipate challenges, ask good questions, and identify solutions before they are requested. Type Benefited Staff Special Instructions Summary Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the

Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator Office of Equal Opportunity and Affirmative Action ( OEO /AA) 383 University Street, Level 1 OEO Suite Salt Lake City, UT 84112 801-581-8365 Online reports may be submitted at oeo.utah.

edu For more information:

https://www.utah.edu/nondiscrimination/ To inquire about this posting, email: or call 801-581-2300. The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen.

https:

//safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (

• ).

• What is your highest level of completed education? None High School Diploma or Equivalent Associate Degree Bachelor's Degree Master's Degree Doctorate Degree
• How many years of related work experience do you have?

Less than 6 years 6 years or more, but less than 9 years 9 years or more, but less than 12 years 12 years or more, but less than 15 years 15 years or more Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)? Yes No Are you legally authorized to work in the United States? Yes No Applicant Documents Required Documents Resume Cover Letter Optional Documents Open Date 03/13/2026 Requisition Number

PRN44483B

Job Title Post-Award Grants and Contracts Officers Working Title Post-Award Grants & Contracts Officer Career Progression Track P00 Track Level P2

• Developing, P1
• Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Monday-Friday, 8:00am-5:00pm/Flexible around core hours, hybrid available VP Area President Department 00359
• Grants & Contracts Accounting Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,000
• $63,774 Close Date 04/06/2026 Priority Review Date (Note
• Posting may close at any time) 03/23/2026