Sr. Escrow Officer

Job DescriptionJob Description Sr. Escrow Officer (DFPI-Regulated)

Position:

Location:

Corona California 92882 Onsite/ In Person (Required) Reports to:

Escrow Manager Direct Reports:

Escrow Assistant Role Overview:

Primary point of contact managing a pipeline of escrow files from open to close-balancing files, clearing title requirements, collaborating with lenders/agents, investors, buyers and sellers, preparing settlement statements, handling signings, and disbursing funds in full compliance with DFPI regulations, Escrow law and Best Practices. If you're organized, service-driven, and looking to grow into a manager position with the company, this is for you. Looking for a candidate that has the ability to scale a high-integrity escrow operation under California DFPI oversight. experience with trust accounting but not required, knowledge of regulatory examinations, policies and procedures, and end-to-end file operations. to deliver accurate, timely, and compliant closings while managing risk, team performance, and client experience.

Job Description:

1) DFPI Compliance, Licensing, and Examinations

• Serve as a designated Escrow officer for a DFPI-licensed escrow agent
• Manage all aspects of the escrow process from opening to closing
• Review contracts and financial documents for accuracy
• Coordinate with lenders, real estate agents, and clients to ensure a smooth transaction
• verify loan documentation for accuracy
• Ensure compliance with Fair Housing regulations
• Perform basic math calculations related to escrow transactions

Requirements:

Proven experience in escrow; Book of business; knowledge in mobile home closings a plus but not required

• Strong knowledge of escrow processes and procedures
• Excellent communication and customer service skills
• Ability to work efficiently in a fast-paced environment
• Attention to detail and accuracy in handling financial transactions Key Responsibilities 2) Escrow Officer Manage all aspects of the escrow process from opening to closing
• Review contracts and financial documents for accuracy
• Coordinate with lenders, real estate agents, and clients to ensure a smooth transaction
• verify loan documentation for accuracy
• Run the day-to-day operation across residential, commercial, refinance, Investors, and specialty escrow (as applicable).
• Allocate files and capacity; prioritize opening, status updates, title/HOA ordering, payoff demands, conditions clearance, and balancing/closing. Guide/ manage escrow assistant on work flow for the day as needed
• Follow closing checklists and quality controls to minimize post-closing corrections, re-issues, and recon errors.
• Drive root-cause analysis and corrective actions on defects, funding delays, wire exceptions, and recording issues.
• Oversee vendor management: notaries and, couriers. 3) Risk Management, Security, and Quality Assurance
• Maintain an enterprise risk view for escrow operations: fraud, cyber, operational, financial, and compliance risks.
• Report to management any red-flags such as; identity verification, payoff fraud, spoofing detection, or any idea of fraud to keep secure communications.
• Coordinate incident response on any escalation files
• Ensure data privacy, secure document handling, least-privilege access. 4) Technology, Process, and Reporting
• Escrow/closing platform is FPS Summit
• Continue education with the escrow Institute
• eRecording, secure portals, and eSign workflows (as legally permissible).