Payroll Manager

Position Summary:

The Payroll Manager is responsible for overseeing and executing end-to-end payroll operations for Calbee America's multi-site workforce, including manufacturing plants and corporate employees across multiple states. This role ensures accurate, timely, and compliant payroll processing while serving as the subject matter expert for payroll systems and tax compliance. The Payroll Manager partners closely with HR, Finance, Benefits, and external vendors to deliver a seamless employee payroll experience and maintain full regulatory compliance.

Key Responsibilities:

Payroll Operations:

Manage bi-weekly and semi-monthly payroll processing for exempt and non-exempt employees across all locations Ensure payroll accuracy, timeliness, and compliance with federal, state, and local regulations Maintain and optimize payroll processes, internal controls, and system configurations within HRIS (Dayforce preferred) Reconcile payroll reports, general ledger entries, and payroll-related accounts Serve as the escalation point for complex payroll issues, adjustments, and audits Tax Compliance and State Payroll Regulations Ensure compliance with all federal, state, and local payroll tax requirements Manage tax registrations and setup for new states/jurisdictions as business needs evolve Oversee year-end payroll activities including W-2s, W-3s, and applicable 1099 reporting Serve as primary contact for payroll audits, tax notices, and agency inquiries Monitor regulatory changes and proactively mitigate compliance risks 401(k)

Support & Cross- Functional Partnership:

Support payroll-related 401(k) processes, including accurate deductions, contributions, and file transmissions Partner with Benefits and external vendors to ensure alignment between payroll and retirement plan processes Assist with audits and reporting by providing payroll data and documentation as needed

Process Improvement:

Identify opportunities for process improvements, automation, and data integrity enhancements Partner cross-functionally with HR, Finance, IT, and site leadership to support business needs and drive efficiencies

Qualifications:

Bachelor's degree in Accounting, Finance, Human Resources, or related field preferred 3-5 years of payroll experience, including multi-state payroll operations Strong knowledge of payroll laws, tax regulations, and wage & hour compliance Experience with HRIS/payroll systems (Dayforce preferred) Advanced Excel skills and experience with payroll reporting tools Strong attention to detail, organization, and problem-solving skills Ability to manage multiple priorities in a fast-paced environment Excellent communication skills with a strong customer-service mindset #LI-DNI Calbee North America is an equal opportunity employer dedicated to a policy of non-discrimination in employment on the basis of race, color, age, sex, religion, national origin, disability, veteran status, citizenship, ancestry, genetic information, sexual orientation, gender identity, marital or familial status or any other legally protected status. Payroll Manager 3.0 3.0 out of 5 stars 2600 Maxwell Way, Fairfield, CA 94534 $120,000 - $130,000 a year - Full-time Calbee America Inc. 6 reviews $120,000 - $130,000 a year -

Full-time Position Summary:

The Payroll Manager is responsible for overseeing and executing end-to-end payroll operations for Calbee America's multi-site workforce, including manufacturing plants and corporate employees across multiple states. This role ensures accurate, timely, and compliant payroll processing while serving as the subject matter expert for payroll systems and tax compliance. The Payroll Manager partners closely with HR, Finance, Benefits, and external vendors to deliver a seamless employee payroll experience and maintain full regulatory compliance.

Key Responsibilities:

Payroll Operations:

Manage bi-weekly and semi-monthly payroll processing for exempt and non-exempt employees across all locations Ensure payroll accuracy, timeliness, and compliance with federal, state, and local regulations Maintain and optimize payroll processes, internal controls, and system configurations within HRIS (Dayforce preferred) Reconcile payroll reports, general ledger entries, and payroll-related accounts Serve as the escalation point for complex payroll issues, adjustments, and audits Tax Compliance and State Payroll Regulations Ensure compliance with all federal, state, and local payroll tax requirements Manage tax registrations and setup for new states/jurisdictions as business needs evolve Oversee year-end payroll activities including W-2s, W-3s, and applicable 1099 reporting Serve as primary contact for payroll audits, tax notices, and agency inquiries Monitor regulatory changes and proactively mitigate compliance risks 401(k)

Support & Cross- Functional Partnership:

Support payroll-related 401(k) processes, including accurate deductions, contributions, and file transmissions Partner with Benefits and external vendors to ensure alignment between payroll and retirement plan processes Assist with audits and reporting by providing payroll data and documentation as needed

Process Improvement:

Identify opportunities for process improvements, automation, and data integrity enhancements Partner cross-functionally with HR, Finance, IT, and site leadership to support business needs and drive efficiencies

Qualifications:

Bachelor's degree in Accounting, Finance, Human Resources, or related field preferred 3-5 years of payroll experience, including multi-state payroll operations Strong knowledge of payroll laws, tax regulations, and wage & hour compliance Experience with HRIS/payroll systems (Dayforce preferred) Advanced Excel skills and experience with payroll reporting tools Strong attention to detail, organization, and problem-solving skills Ability to manage multiple priorities in a fast-paced environment Excellent communication skills with a strong customer-service mindset #LI-DNI Calbee North America is an equal opportunity employer dedicated to a policy of non-discrimination in employment on the basis of race, color, age, sex, religion, national origin, disability, veteran status, citizenship, ancestry, genetic information, sexual orientation, gender identity, marital or familial status or any other legally protected status.