Payroll Manager

Job Title:

Payroll Manager Job Description The Payroll Manager will provide hands-on leadership and temporary management coverage for end-to-end payroll operations in a large, complex, multi-jurisdictional environment. This role ensures accurate and timely payroll processing, supports an ongoing Oracle implementation, and maintains high standards of compliance, service, and operational continuity during a period of transition and heavy workload. Responsibilities Oversee and support end-to-end payroll processing to ensure accurate and timely pay for employees across multiple jurisdictions in the United States and Canada. Provide backup support to payroll team members on daily payroll tasks to maintain accuracy, continuity, and adherence to established deadlines. Contribute to month-end and quarter-end close activities, including payroll-related reconciliations, documentation, and internal reporting requirements. Perform system testing for Oracle Time & Labor (OTL), Payroll modules, and other system enhancements or special projects to validate accuracy, functionality, and readiness for production. Ensure compliance with all applicable federal, state, provincial, and local payroll regulations, including tax laws and reporting requirements. Stay current with legislative and regulatory changes affecting payroll and implement necessary updates to payroll processes and policies. Conduct routine internal payroll audits to verify compliance with tax regulations, company policies, and other payroll-related requirements. Provide backup support in handling employee payroll inquiries and escalations, ensuring timely, accurate, and professional resolution. Support continuous improvement efforts by identifying opportunities to streamline and redesign payroll processes for greater efficiency and control. Analyze complex payroll data, break down information into clear insights, and communicate findings effectively to stakeholders. Manage multiple payroll-related projects and assignments simultaneously, prioritizing tasks to meet deadlines and deliver consistent results. Collaborate closely with Accounting and Finance teams during close cycles and system implementation activities. Perform other payroll-related duties as assigned to support overall departmental needs and the success of the Oracle implementation. Essential Skills At least 5 years of payroll experience within a large, complex organization. 10+ years of full-cycle payroll experience, including multi-state payroll processing. 5+ years of management experience in payroll or closely related functions. Strong, hands-on expertise in end-to-end payroll processing and payroll operations. Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and macros. Demonstrated experience with payroll tax, payroll processing, reconciliation, and reporting. Proven ability to break down complex information, analyze payroll and financial data, and clearly communicate findings. Experience managing multiple projects and assignments while meeting deadlines and delivering high-quality results. Strong knowledge of federal, state, provincial, and local payroll regulations and compliance requirements. Experience conducting internal payroll audits and supporting month-end and quarter-end close activities. Additional Skills & Qualifications Experience working with Oracle and Oracle Time & Labor (OTL) is preferred. Experience with payroll or HRIS systems such as PeopleSoft, SAP, and Kronos. Experience in Accounting, Finance, or related fields supporting payroll processes and reconciliation. Experience driving continuous improvement initiatives and redesigning processes for efficiency and control. Strong communication skills with the ability to clearly explain payroll issues and resolutions to non-technical stakeholders. Proven ability to support system implementations or upgrades, including testing and validation of payroll-related modules. Comfort working in a high-volume environment supporting payroll for thousands of employees across multiple states and countries. Ability to work effectively as a direct individual contributor within a small, collaborative payroll team. Work Environment This is a contract role of approximately one year within a corporate environment where Accounting, Finance, and other corporate functions are based at the Sleepy Hollow location. The position follows a hybrid schedule, with four days onsite and one day remote each week. The Payroll Manager will operate as a direct individual contributor within a four-person U.S. payroll team, supporting payroll processing across 44 U.S. states and a smaller Canadian employee population. The environment is fast-paced and highly collaborative, with a strong focus on supporting day-to-day payroll backlog while the organization concentrates on an Oracle implementation, including heavy use of Oracle Time & Labor (OTL). The team supports payroll for over 13,000 employees in the United States and approximately 100 employees in Canada, working closely with Accounting and Finance to ensure accuracy, compliance, and timely delivery of payroll services. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. Job Type & Location This is a Contract position based out of Sleepy Hollow, NY. Pay and Benefits The pay range for this position is $55.00 - $60.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Sleepy Hollow,NY.

Application Deadline This position is anticipated to close on May 4, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.