Payroll Manager

Payroll Manager Chesapeake, VA Job Details Full-time $80,862

• $107,142 a year 2 hours ago Qualifications Business financial process improvement Accounting systems Internal controls Financial data reconciliation Payroll tax CPA Operations management Certified Government Financial Manager Handling wage garnishments Leave management Regulatory compliance HR legal compliance Employment & labor law Team development Bachelor's degree Continuous improvement Team management Mentoring Bachelor's degree in accounting Senior level 4 years Cross-functional collaboration Certified Payroll Professional Leadership Time & attendance systems Accounting Cross-functional communication Financial compliance Full Job Description Position Information Working Title of Vacant Position Payroll Manager Job Type Full Time Posting Type Public Number of Vacancies 1 Department FINANCE Division FINANCE Requisition Number 2026171 Number of hours worked per week 40 hours per week (additional hours in peak periods)

Work Schedule Monday-Friday Hours:

8:00 am to 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Work Site Location Chesapeake, VA Position Driving Requirement N

• Never Pay Grade GE19 Pay Basis Semi-Monthly Advertised Salary $80,862
• $107,142; Depending on Qualifications and Experience Job Description Payroll Manager
• Leading Enterprise Payroll Excellence for a Complex, High-Performing Workforce Are you a payroll professional who values precision, leadership, and public service?

The City of Chesapeake is seeking an experienced Payroll Manager to lead and elevate its payroll and timekeeping operations. This position ensures accurate, timely payment for all employees while driving operational excellence, compliance, and continuous improvement. The Payroll Manager serves as a key partner across departments, leading a high-performing team, strengthening internal controls, and advancing system and process enhancements that support a best-in-class payroll function. At the City of Chesapeake, Finance operates with an "open for business" mindset , serving as a trusted internal partner committed to delivering outstanding customer service, reducing friction, and empowering departments to succeed while maintaining strong accountability and stewardship. In this role, you will help shape and advance that vision—ensuring payroll and timekeeping processes are not only accurate and compliant, but also efficient, user-friendly, and responsive to the needs of a diverse workforce. Why Chesapeake? Chesapeake is a dynamic and growing community where innovation, collaboration, and service excellence are valued. The City is committed to investing in its people, modernizing systems, and continuously improving how we serve both our employees and our residents. As Payroll Manager, you will have the opportunity to make a meaningful impact—supporting the employees who keep the City running while helping to build a forward-thinking, service-oriented organization. ___________________________________________________________________________________________________ As the City's Payroll Manager, you will own the full payroll cycle and oversight the timekeeping team while leading innovation, strengthening controls, and driving continuous improvement.

Key Responsibilities:

Lead, mentor, and develop a high-performing payroll team while fostering a collaborative, accountable culture Oversee accurate and timely payroll for all employees, including taxes, garnishments, and benefit deductions Reconcile payroll, analyze results, and post to the General Ledger; monitor related reconciliation accounts Develop, implement, and enforce payroll policies, procedures, and internal controls Oversee the citywide timekeeping system, including monitoring employee hours, leave accruals, and attendance records, and ensures adherence to applicable federal, state, and local labor laws as well as City policies and collective bargaining agreements. Ensure compliance with federal, state, and regulatory requirements, including payroll tax filings (e.g., 941s, W-2s) and management of tax tables and deductions Serve as primary liaison with tax authorities; ensure timely and accurate processing of garnishments, liens, and legal orders Lead payroll and timekeeping system strategy and optimization (e.g., UKG Workforce Dimensions, Munis/Tyler) Ensure accurate data flow across payroll, timekeeping, scheduling, and accounting systems; partner with HR and IT to enhance operations and support system upgrades and interfaces. Analyze impacts of compensation, benefits, and attendance policies; develop solutions for evolving IRS and regulatory requirements Serve as a strategic partner—advising leadership, supporting cross-functional initiatives, and communicating insights through reports, presentations, and FOIA responses Why This Role Matters Every paycheck tells a story—and you ensure it's the right one. Your work directly supports the financial well-being of City employees while maintaining trust, compliance, and operational excellence. Ready to take ownership of a vital function and lead with impact? Apply today and help us deliver excellence—one payroll at a time. The City of Chesapeake offers an exceptional range of benefits. Required Qualifications

VOCATIONAL / EDUCATIONAL REQUIREMENT

: Requires any combination of education and experience equivalent to a bachelor's degree in accounting or a closely related field.

EXPERIENCE REQUIREMENT

: In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.

SPECIAL REQUIREMENTS

: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications Experience managing in-house payroll processing for large employee base 4,000+ is beneficial. CPP, CPA, or CGFM preferred. Posting Detail Information Job Open Date 04/08/2026 Job Close Date 06/30/2026 Open Continuous No Special Instructions to Applicants ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands S=Sedentary

• Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time. Physical Demands C = Continuously
• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Standing Rarely
• Less than 1 hour per week. Sitting Continuously
• 2/3 or more of the time. Walking Rarely
• Less than 1 hour per week. Lifting Rarely
• Less than 1 hour per week. Lifting Amount Exerting up to 10 lbs Carrying Rarely
• Less than 1 hour per week. Carrying Weight Exerting up to 10 lbs Pushing/Pulling Rarely
• Less than 1 hour per week. Pushing/Pulling Weight Exerting up to 10 lbs Reaching Occasionally
• Up to 1/3 of the time. Handling Occasionally
• Up to 1/3 of the time. Fine Dexterity Frequently
• From 1/3 to 2/3 of the time. Kneeling Rarely
• Less than 1 hour per week. Crouching Rarely
• Less than 1 hour per week. Crawling Never
• Never occurs. Bending Rarely
• Less than 1 hour per week. Twisting Occasionally
• Up to 1/3 of the time. Climbing Rarely
• Less than 1 hour per week. Balancing Rarely
• Less than 1 hour per week. Vision Continuously
• 2/3 or more of the time. Hearing Frequently
• From 1/3 to 2/3 of the time. Talking Frequently
• From 1/3 to 2/3 of the time. Foot Controls Rarely
• Less than 1 hour per week.

Machines, Tools, Equipment and Work Aids Used Computers Protective Equipment Required Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust S = Seasonally Extreme Temperatures N = Never Noise and Vibration W = Several Times Per Week Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously

• 2/3 or more of the time. F = Frequently
• From 1/3 to 2/3 of the time. O = Occasionally
• Up to 1/3 of the time. R = Rarely
• Less than 1 hour per week. N = Never
• Never occurs. Time Pressures Continuously
• 2/3 or more of the time. Emergency Situations Rarely
• Less than 1 hour per week. Frequent Change of Tasks Frequently
• From 1/3 to 2/3 of the time. Irregular Work Schedule/Overtime Frequently
• From 1/3 to 2/3 of the time. Performing Multiple Tasks Simultaneously Frequently
• From 1/3 to 2/3 of the time. Working Closely with Others as Part of a Team Frequently
• From 1/3 to 2/3 of the time. Tedious or Exacting Work Frequently
• From 1/3 to 2/3 of the time. Noisy/Distracting Environment Occasionally
• Up to 1/3 of the time.

Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) Assistant Payroll Manager is a backup to the Payroll Manager position. Professional References Professional References Please provide contact information for professional references. Minimum Requests 0 Maximum Requests 4