Payroll Specialist (County)

JOB Are you interested in a career in Accounting, Budgeting, Procurement or Payroll? How would you like to work collaboratively with a multitude of departments and programs throughout Pinal County? We are seeking an experienced, motivated, highly qualified, and creative professional who is ready to advance our department's vision of inspiring the gold standard of financial stewardship. The Office of Budget and Finance is comprised of five divisions: Management and Budget, Accounting and Reporting, Procurement, Accounting Operations, and Grants. The objective of the department is to serve as a partner with stakeholders internally and externally to provide exceptional customer service so that financial and purchasing resources are available to exceed expectations set by citizens of the county. An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service, 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service, 20 Vacation Days Accrued AnnuallyTen Paid Holidays + One Paid Floating Holiday to Use as You Wish13 Sick Leave Days Accrued Annually Starting Day OnePaid Sabbaticals Every Five (5) YearsTwo-Week Sabbatical After Five Years of Continuous ServiceThree-Week Sabbatical After Ten Years of Continuous ServiceFour-Week Sabbatical After Fifteen Years of Continuous ServiceFour-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service Comprehensive Wellness ProgramQuarterly Wellness Challenges Vision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiRetirement Plans with Generous Employer Contributions

• Guaranteed Lifetime Benefit!

Variety of Top Tier Affordable Medical Plans

• Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision Plans Tuition Reimbursement ProgramAlternative Work SchedulesTelehealth Qualified Employer
• Public Service Loan Forgiveness Program
• Department of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service Leave Van Pool OptionsShort-Term Disability
• Employer PaidBasic Life Insurance
• Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance.

Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a jobBefore you apply, watch this video to learn helpful tips for completing an application at

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JOB SUMMARY

Performs work of moderate to advanced difficulty by providing centralized payroll processing and maintenance of payroll records for all county departments and employees. Handles the most complex time and labor payroll functions and is responsible for ensuring timely implementation of key data changes.

EXAMPLE OF DUTIES

Reviews departmental time sheets to insure compliance with rules and regulations.

Reviews payroll register and analyzes other critical output for accuracy and reasonableness. Ensures the accuracy of data entry by analyzing the calculations of time and amounts.

Creates and prints paychecks and executes direct deposit transmissions accurately and within required time frames, authorizes wiring of funds and preparation of employee pay.

Researches and resolves the most complex payroll issues.

Serves as a subject matter expert for departments, payroll liaisons and Payroll Specialist Trainees.

Processes retroactive adjustments for prior pay periods.

Runs auditing and payroll reports to identify and resolves issues. Assists in updating and maintaining employee, department, and liaison processing guides.

Incumbents with advanced experience and knowledge may lead in the assignment of workload, duties, tasks and special projects. Executes computerized payroll programs.

Researches and resolves problems with payroll processing system.

Calculates, balances, and submits Federal and State tax payments and reports.

Calculates and prepares quarterly and year-end payroll reports including those needed by the Internal Revenue Service, Arizona Department of Revenue, and Arizona DES.Evaluates and executes orders of garnishment, tax levies, and child support orders ensuring compliance with governing statutes and court orders, notifies employees of such, calculates deductions according to varying state laws, creates and sends payments, and maintains proper files.

Performs detailed computations and creates spreadsheets for benefits payments and required reports to multiple outside agencies such as the Industrial Commission of Arizona, , Arizona Department of Economic Security (DES), IRS and Social Security.

Prepares and reconciles W-2 forms.

Serves as a general source of information to employees regarding questions related to calculation of their pay and benefits.

Provides information and reports to outside auditors and to authorized agencies requesting payroll related data.

Maintains accounting and bookkeeping records and filing systems, enters data into computer systems, processes transactions, and updates accounts.

Provides customer services, responds to requests for information, and serves to resolve concerns by researching files and records within the scope of authority, updates, retrieves, and releases information according to procedures, and refers matters requiring policy interpretation to supervisor for resolution.

Cross trains in other accounting duties and assists with the training of Finance Department and County staff.

Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.

Performs other related duties as required.

POSITION SPECIFIC DUTIES

May assist in HR and IT reporting or auditing.

SUPPLEMENTAL INFORMATION

Knowledge of applicable state and Federal statutes, rules, codes, and regulations governing public sector accounting and payroll functions.

Knowledge of the Fair Labor Standards Act and the standards set for county government.

Knowledge of the taxable and non-taxable implications of federal and state payroll withholdings and employee benefits.

Knowledge of payroll tax returns and frequency of reporting.

Knowledge of department policies, procedures, and regulations covering specific areas of assignment.

Knowledge of IRS wage and employment regulations. Knowledge of principles of record keeping and records management.

Knowledge of computer programs such as Microsoft Office and email. Knowledge of various business databases and applications. Skill in understanding and applying County payroll standards, policies, and procedures.

Ability to perform mathematical calculations with skill and accuracy and maintain electronic records and files.

Ability to meet critical time deadlines and maintain accuracy.

Ability to provide effective customer service.

Ability to work in a multi

• cultural environment.

Ability to work independently and as part of a team.

PHYSICAL DEMANDS

The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT

Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

NOTICE TO APPLICANTS

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT).Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law. Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description. Pinal County has the right to revise this description at any time, and does not represent in any way a contract of employment.