Payroll Tax Administrator

We are looking for a Payroll Tax Administrator to support complex payroll tax operations and reconciliation activities for a long-term contract assignment based in Downey, California. This role focuses on ensuring accurate quarter-end and year-end payroll balancing, validating tax reporting details, and helping maintain compliance across multiple payroll entities. The ideal candidate brings strong analytical judgment, hands-on payroll tax expertise, and the ability to collaborate with payroll teams on reporting, corrections, and filing readiness.

Responsibilities:

• Conduct quarterly payroll tax balancing to confirm accurate federal, state, Medicare, and local tax reporting across payroll records.
• Analyze gross-to-net results, payroll registers, and deduction activity to identify variances and resolve reconciliation issues.
• Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods.
• Examine W-2 wage and tax data, including taxable and non-taxable earnings, benefits, retirement deductions, and imputed income, before final issuance.
• Work with payroll teams to research discrepancies, process corrections, and support accurate year-end reporting outcomes.
• Prepare and validate payroll reporting information for state and federal submission files and address filing errors to support timely acceptance.
• Provide guidance to district payroll teams during quarterly close and year-end processing, including adjustment review and reconciliation support.
• Deliver process walkthroughs, maintain clear documentation, and lead training sessions that strengthen payroll reconciliation practices.
• Review deduction configurations for retirement and tax-advantaged plans, monitor contribution limits, and assist with corrective actions when needed.
• Support the expansion of payroll operations for additional districts by helping develop scalable procedures, documentation, and ongoing support workflows.