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Payroll Administrator
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Robert Half
Santa Clara, CA (In Person)
Part-Time
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Job Description
Description We are looking for a Payroll Administrator to support a busy payroll function in Santa Clara, California. This is a Long-term Contract position offering part-time hours, approximately 20 to 25 hours per week, with an immediate start and an assignment expected to continue through December. The person in this role will manage payroll activities in a manual environment, contribute to retirement administration tasks, and provide dependable support in a fast-moving workplace that values accuracy, discretion, and independent work.
Responsibilities:
- Administer payroll for employees by reviewing paper time records, validating details, and entering information accurately within established deadlines.
- Manage day-to-day payroll updates and maintain organized records to ensure employee information remains current and reliable.
- Use payroll and tracking systems, including Axon and Samsara, to support processing needs and related administrative tasks.
- Assist with 401(k) activities through Empower, including routine coordination and payroll-related retirement support.
- Address employee payroll inquiries promptly, investigate discrepancies, and deliver clear resolutions with professionalism.
- Collaborate with internal leaders to keep payroll operations running smoothly during leave coverage and other staffing gaps.
- Safeguard confidential payroll and employee data while following company standards for privacy and accuracy.
- Adapt quickly to existing workflows and help sustain a timely payroll cycle in a hands-on, fast-paced environment. Requirements
- Prior experience handling payroll processing in a detail-focused setting is required.
- Background working with manual payroll procedures and paper timecards is strongly preferred.
- Experience supporting 401(k) administration, ideally using Empower, is required.
- Familiarity with payroll platforms such as ADP Workforce Now and the ability to learn Axon and Samsara quickly.
- Strong attention to detail with the ability to work independently and manage deadlines effectively.
- Clear communication skills and the confidence to work successfully in a direct, high-energy environment.
- Spanish language skills are preferred.
- Experience with prevailing wage or certified payroll processes is a plus.