Payroll Specialist

Job Description A leading biotech company is seeking a Payroll Specialist to join its accounting team. This role will focus primarily on U.S. payroll processing for both hourly and salaried employees and provide critical coverage during a period of growth and system transition. The Payroll Specialist will work closely with the payroll team to ensure accurate and timely payroll processing, support timecard management and payroll-related projects, and respond to employee payroll inquiries. This individual will play an important role in maintaining compliance, supporting audits, and contributing to ongoing system improvements.

Key Responsibilities Include:

• Processing and supporting U.S. payroll for both hourly and salaried employees
• Coordinating timecard review and approvals, ensuring all timesheets are submitted and approved in a timely manner.
• Preparing post-payroll files and schedules, including 401(k), FSA, and HSA contribution files for remittance and audit support.
• Responding to employee inquiries and requests related to payroll, deductions, and pay discrepancies.
• Supporting payroll-related audits, surveys, and reports, including financial, tax, 401(k), workers' compensation, and proxy reporting.
• Maintaining compliance with accounting policies, procedures, and SOX controls related to payroll.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements

• 3-5+ years of hands-on payroll or HR/payroll experience, supporting U.S.-based employees.
• Strong experience using ADP WorkforceNow for payroll processing and timecard management.
• Comfortable reviewing, approving, and coordinating timesheets in a fast-paced environment.
• Experience handling payroll deductions and responding to employee payroll questions.
• High level of accuracy, integrity, and attention to detail in payroll processing.
• Strong communication and customer service skills, team-oriented mindset, and a pro-active approach.
• Experience with or exposure to Workday Payroll, especially during system implementations or transitions.
• Familiarity with Canadian payroll or an understanding of different tax jurisdictions.
• Experience supporting audits, SOX testing, or payroll-related reporting.
• Knowledge of stock-related payroll transactions such as options, ESPP, or RSUs.