Payroll Specialist

Job DescriptionJob DescriptionWe are looking for a Payroll Specialist to support accurate and timely payroll operations for a diverse employee population in Colorado Springs, Colorado. This Long-term Contract position is ideal for a detail-oriented individual who can manage domestic and international payroll activities, respond to employee inquiries, and maintain compliance across multiple payroll processes. The role requires someone who works well independently, stays organized in a fast-moving environment, and collaborates effectively with internal teams and external providers.

Responsibilities:

• Administer end-to-end payroll processing for domestic and international employees on bi-weekly, semi-monthly, and monthly cycles, ensuring pay is completed accurately and on schedule.
• Partner with payroll vendors and internal stakeholders to support compliance with payroll taxes, insurance obligations, and applicable labor or union-related payment requirements.
• Review payroll data, reconcile balances before final submission, and verify reports to confirm accuracy prior to release of funds.
• Address employee questions related to earnings, deductions, and pay timing while providing clear and helpful support.
• Maintain payroll records and documentation so that files remain complete, current, and audit-ready.
• Oversee timekeeping updates such as vacation, sick leave, and leave-of-absence entries to ensure proper payroll calculation.
• Coordinate year-end payroll activities, including W-2 distribution and equivalent documentation for international employees.
• Prepare payroll-related reporting and metrics for operations, finance, and other business partners as needed.
• Process special payments such as manual checks, garnishments, and retirement contribution remittances in accordance with policy and regulatory requirements.
• Assist with financial, benefits, and payroll audits while helping resolve payroll issues through timely follow-up, tracking, and escalation when necessary.
• At least 5 years of full-cycle payroll experience, including processing for large employee populations.
• Practical knowledge of multi-state payroll administration and payroll compliance requirements.
• Experience supporting payroll for more than 500 employees and managing multiple pay frequencies.
• Strong proficiency with payroll systems such as ADP Workforce Now or Paycom, along with solid Microsoft Office skills, especially Excel.
• Ability to analyze payroll discrepancies, research complex issues, and drive resolutions with minimal supervision.
• Excellent organizational skills, attention to detail, and the ability to handle confidential information appropriately.
• Effective written and verbal communication skills with the ability to work cross-functionally in a fast-paced environment.
• Associate degree or equivalent combination of education and relevant experience; additional payroll experience in international environments is a plus.