Payroll & Payment Specialist

In addition, this position oversees daily payment processing activities, including recording and verifying deposits, reconciling accounts, and ensuring accurate distribution of financial information. The specialist supports audits, budgeting, and financial reporting while maintaining strong internal controls.

Knowledge, Skills, and Abilities:

• Strong analytical and problem-solving skills
• Critical thinking and attention to detail
• Ability to interpret and apply policies, procedures, and regulations
• Strong communication and interpersonal skills
• Proficiency in Microsoft Excel and Word
• Ability to manage confidential information with discretion
• Knowledge of payroll laws, including wage and overtime regulations

EDUCATION

(must be required for position), LICENSE, CERTIFICATION and

EXPERIENCE

Education:

High School Diploma or equivalent required. Bachelor's degree in Accounting or Finance preferred.

Licenses:

No professional license required.

Certifications:

No professional certification required.

Experience:

2-5 years related experience required.

REQUIRED SCREENINGS

Drug Screen Physical Assessment Tuberculosis screen Background check (Criminal, Civil, Educational, Previous Employment, etc.) Driver Record screen (positions requiring on-the-job driving)

Essential Functions:

• Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day.
• Communicate necessary information to others as appropriate effectively and professional, both verbally and in writing.

Payroll Functions:

• Process payroll and audit timesheets for accuracy and compliance.
• Review and verify all payroll changes (additions, deletions, updates).
• Calculate deductions, garnishments, and adjustments.
• Ensure compliance with state and federal wage and tax laws.
• Investigate and resolve payroll discrepancies and employee concerns.
• Prepare payroll reports and support audits and financial reviews.
• Maintain up-to-date knowledge of payroll regulations.
• Assist with budgeting, forecasting, and benefit reconciliations.
• Prepare and submit required annual surveys.
• Other job-related duties as assigned.

Payment Functions:

• Receive, verify, and record daily cash/check/credit card deposits.
• Prepare and complete daily bank deposits (electronic and physical).
• Reconcile deposits with EMR system postings and bank records.
• Maintain accurate deposit logs and supporting documentation.
• Process transfer requests timely.
• Perform change requests timely as needed.
• Support Accounts Payable as needed.
• Other job-related duties as assigned.

GENERAL DUTIES

General Office Equipment:

computer, telephone, keyboard, scanner, mouse, etc.

• Use of Excel, EMR system, and Banking software/website.

ORGANIZATIONAL EXPECTATIONS

• Be responsible for my own attitude.
• Be open to constructive feedback and suggestions for improvement; accept constructive feedback in a positive manner.
• Be generous with my skills and abilities by educating others on new ideas and/or techniques; offer constructive input to support the work area appropriately and respectfully.
• Take responsibility to attend or obtain information provided at in-services, seminars and staff meetings.
• Demonstrate, through my actions and speech, that I represent the entire organization. I will take action to ensure that a need is met; emulate the mission and vision statements.
• Acknowledge and greet everyone; look approachable, with open body posture, eye contact and a smile; communicate appropriately using good interpersonal skills.
• Dress professionally and appropriately for my work environment.
• Know and follow policies and procedures for both organization and department safety issues.
• Communicate delays in services and take service recovery steps as needed.

Wage starts at $23.00 per hour and goes up based on experience