Pre-Construction Admin

Job Description This position provides administrative and clerical support within a construction environment, performing a variety of confidential and detail-oriented tasks. The role is responsible for supporting project billing activities, including the preparation and submission of certified payroll reports for government-funded construction projects. The position requires strong organizational skills, the ability to manage multiple priorities, and effective communication with internal teams and external contacts. Primary Responsibilities Prepare, review, and submit weekly certified payroll reports in compliance with federal and state labor regulations, including prevailing wage requirements. Ensure accuracy and timeliness of certified payroll documentation and resolve discrepancies as needed. Support project billing and invoice processing activities. Perform general administrative duties including preparing correspondence, reports, and memorandums. Maintain organized electronic and paper filing systems. Answer and route telephone calls, receive visitors, and manage incoming and outgoing communications. Handle confidential information with discretion and professionalism. Meet strict deadlines while managing multiple tasks in a fast-paced environment. Perform other administrative and project-related duties as assigned. Minimum Qualifications High school diploma required; associate or bachelor's degree preferred. Minimum of three+ (3+) years of hands-on experience preparing certified payroll for government-funded or federally funded construction projects. At least two years of clerical or administrative experience. Construction industry experience required; federal construction experience preferred. Required Skills and Competencies Strong understanding of certified payroll requirements, prevailing wage laws, and compliance documentation. Ability to work independently with minimal supervision. Excellent written and verbal communication skills. Strong organizational skills with attention to detail and accuracy. Ability to remain calm and effective under pressure and frequent interruptions. Proficiency with office technology, including word processing, spreadsheets, databases, and presentation software. Ability to adapt to changing priorities and deadlines. raining Direct deposit payroll