Payroll Coordinator - Police Department

Performs duties of a responsible nature in the coordination and administration of payroll-related duties. This is responsible specialized work involving the compilation, recording and maintenance of accurate and timely payroll and time/attendance records, preparation of payroll reports, and the coordination and processing of all payroll-related duties. Work involves reconciling payroll registers and interpreting payroll policies and procedures. Work requires independent judgment on technical accounting problems related to payroll. Work is subject to automatic and periodic verification through systems of internal controls, audits, and supervisory review of conformity with established policies and procedures. This position is non-exempt from overtime under the Fair Labor Standards Act. Checks and verifies employee time sheets for accuracy, makes adjustments as necessary, and inputs data for preparation of payroll. Prepares weekly, regular, overtime, and supplemental payrolls for employees. Assists with budget preparations and projections inclusive of analysis, planning and reporting of Collective Bargaining Agreement salary adjustments Prepares special projects and annual reports when necessary. Provides assistance and answers questions from City department, employees and auditors on issues related to the payroll. Performs clerical duties including typing, filling correspondence, copying and mathematical computations. Perform other duties as assigned Bachelor's Degree in Business Administration, Accounting, or related field; and three (3) years of accounting experience; or an equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida driver's license with satisfactory driving record held throughout employment. Skills in verbal and written communication. Skills in computer usage including Microsoft Office Suite (Word, Excel, Outlook) and ERP or Payroll systems (e.g. Munis, Executime). Ability to manage difficult situations, respond promptly to requests for service and assistance and meet commitments. Ability to prioritize and plan work activities, including the ability to manage multiple projects under difficult time constraints. Ability to identify and resolve problems in a timely manner, gather and analyze information skillfully. Ability to demonstrate accuracy and thoroughness, monitor own work to ensure quality and apply feedback to improve performance. Ability to meet productivity standards and complete work in a timely manner. Ability to adapt to changes in the work environment, manage competing demands and deal with frequent change, delays or unexpected events. The work is sedentary work which requires exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to move objects. Additionally, the following physical abilities are required:

Manual Dexterity:

Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Hearing:

Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.

Mental Acuity:

Ability to make rational decisions through sound logic and deductive processes.

Speaking:

Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Visual Acuity 1: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Visual Acuity 2: Including color, depth perception, and field vision. Visual Acuity 3: Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.