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Payroll Specialist
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Schuyler Line Navigation Company
West Palm Beach, FL (In Person)
$62,000 Salary, Full-Time
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Job Description
Payroll Specialist Schuyler Line Navigation Company - 4.0 West Palm Beach, FL Job Details Full-time $60,000 - $64,000 a year 4 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Employee assistance program Vision insurance Life insurance Qualifications Spreadsheets Payroll systems Bachelor's degree Business Administration Full Job Description
POSITION OVERVIEW
Reporting to the Controller, this position functions with considerable independence and initiative and is responsible for owning payroll for crew contractors, maintaining accurate financial records, serving as a back-up for accounts payable, and ensuring compliance with internal controls and accounting standards. This role works closely with internal leaders and external vendors to process multiple payrolls and accounts payable invoices accurately and within established timeframes.KEY RESPONSIBILITIES CREW PAYROLL
- Ensures paperwork for crew contractors is accurately entered into and maintained in internal files and the payroll system.
- Owns crew contractor payroll, cross-training colleagues to ensure depth of coverage; verifies crew contractor attendance, hours worked, and pay adjustments, and ensures information is posted onto designated records; computes and enters wages and deductions accurately; processes and issues crew contractor paychecks including semi-monthly, maintenance & cure, departing, and any other required payrolls accurately and within established timeframes; processes and issues statements of earnings and deductions; prepares and balances period-end reports, and reconciles issued payrolls to bank statements.
- Ensures that all tax filings related to Crew payroll are completed accurately and filed and distributed within established timeframes.
ACCOUNTS PAYABLE BACK-UP
In a back-up capacity or when requested:- Processes vendor invoices; directs invoices to the appropriate party for coding and approval; ensures all transactions follow established approval workflows, internal controls, and are processed within established timeframes.
- Creates entries and attaches coded and approved invoices into accounting software systems accurately and within established timeframes.
- Processes payments for the holding company and all subsidiaries.
- Manages the accounts payable aging report and identifies invoices to be paid.
ACCOUNTING BACK-UP
In a back-up capacity or when requested:- Prepares and posts journal entries to support general ledger accuracy, month-end, and year-end accounting activities and reports; reconciles general ledger accounts.
- Compiles expense report data from credit card company portal, reviews and adjusts for accuracy, and posts to Business Central.
COLLABORATION & COMMUNICATION
- Corresponds daily via e-mail, MS Teams, phone and in person with internal colleagues and external vendors to communicate needs and resolve accounts payable issues; maintains positive communication and interaction with others; escalates issues requiring supervisor involvement or intervention when appropriate.
- Coordinates and participates in all assigned work aspects within the Finance Department; supports work tasks of immediate supervisor as needed; provides training, direction, and assistance to new colleagues upon request.
- Prepares or gathers documentation for external auditors as requested; maintains organized, audit-ready documentation for invoices and payments.
PROCESS IMPROVEMENT & SYSTEMS
- Audits processes and creates or updates standard operating procedures on a continuous basis, keeping records accurate and aligned with company policies and accounting standards; actively looks for ways to reduce manual processes and increase efficiency and effectiveness while ensuring appropriate security protocols are maintained.
- Strong preference for experience with Primo Payday, them embedded payroll solution for Microsoft Dynamics 365.
- Preference for experience with ADP Payroll, NSE, Veson and Business Central within Microsoft Dynamics 365.
- Experience with Office 365 (Outlook, Teams, Word, Excel) preferred, with intermediate to advanced Excel proficiency required.
QUALIFICATIONS, SKILLS AND EXPERIENCE
- Bachelor's degree in business administration, accounting or a closely related field required; professional experience can count on a year-for-year basis in lieu of a Bachelor's degree.
- At least three years of recent relevant experience required,
- Able to successfully pass a post-offer background check.
- Able to demonstrate exceptional attention to detail.
- Able to solve problems proactively.
- Able to work discreetly and professionally with confidential and sensitive information.
- Able to be adaptable and effective in fast-paced, growing environments
- Able to demonstrate a collaborative, team-first mindset with a positive, solution-focused approach.