Payroll Specialist with AIS infrastructure

ABOUT The AIS Infrastructure Group consists of four heavy civil construction companies. Our services include infrastructure improvement, heavy civil construction, and site development for government and state agencies and private enterprise across the United States. We do a wide variety of heavy civil projects, including highways, bridges, DOT work, power plants, dams , reservoirs, underground utilities, and more.

GENERAL POSITION SUMMARY

The Payroll Specialist is responsible for overseeing the payroll functions and processes within the AIS Infrastructure organization. This position plays a crucial role in ensuring accurate and timely payroll processing and compliance with relevant laws and regulations. The Payroll Specialist must possess a strong knowledge of payroll procedures, tax regulations, and labor laws, and adhere to AIS Infrastructure's safety standards and protocols.

MAJOR DUTIES & RESPONSIBILITIES

Process and review payroll data, including employee hours, benefits, and deductions. Ensure accurate calculation and timely distribution of payroll payments to employees. Verify payroll information for accuracy, resolve any discrepancies, and answer payroll-related inquiries. Prepare and submit payroll reports, tax filings, and other payroll-related documentation. Stay updated on changes in payroll regulations, tax laws, and labor laws to ensure compliance.

REQUIRED JOB SKILLS & ABILITIES

Proficient knowledge of payroll processing and related software systems. Strong understanding of payroll laws, tax regulations, and labor laws. Excellent attention to detail and accuracy in processing payroll data. Ability to maintain confidentiality and handle sensitive information. Strong analytical and problem-solving skills.

EDUCATION, KNOWLEDGE & EXPERIENCE

Bachelor's degree in accounting , f inance, or a related field preferred. Minimum of 5 years of experience in payroll processing or related field. Knowledge and a bility t o file certified payrolls for our projects. Familiarity with payroll software systems (e.g., ADP, Paychex, etc.). Proficient in using Microsoft Excel and other relevant software applications. Experience with heavy civil construction payroll is preferred. Certified Payroll Professional (CPP) designation is a plus. Familiarity and experience with Viewpoint Vista software is a big plus.

WORKING ENVIRONMENT & CONDITIONS

Office-based environment with standard office equipment. Minimal exposure to hazards or safety considerations. Regular working hours, Monday t hrough Friday, with occasional overtime during peak periods. Limited travel requirements, if applicable.

KNOWLEDGE, SKILLS & ABILITIES

Strong understanding of payroll best practices and industry standards. Proficiency in using payroll software and related tools. Excellent written and verbal communication skills. Ability to analyze data and identify trends or discrepancies. Strong organizational and time management skills. Customer service-oriented approach.

PHYSICAL & MENTAL REQUIREMENTS

Minimal physical requirements; primarily sedentary work in an office setting. Moderate mental demands, including attention to detail and problem-solving. Ability to work under occasional stress or pressure.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.