Coordinator of Payroll

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13320941 rr Coordinator of Payroll r r McHenry County College r r

Salary:

\$69,817.38 - \$98,550.82 Annually r r

Location:

Crystal Lake, IL r r

Job Type:

Staff - Full-Time r r

Job Number:

202600024 r r

Division:

Finance r r

Department:

Business Services r r

FLSA:

Exempt r r

Bargaining Unit:

STA r r

Target Hire Rate:

\$73,913.11 - \$82,125.68 r r

Pay Grade:

S10 r r

• Workweek
• 40 Hours \| Flexible schedule to meet department needs.
• Position Summary
• The Coordinator of Payroll will administer and oversee the accurate and timely processing of bi-weekly payroll for all College employees.

S/he will ensure full compliance with federal and state payroll tax regulations, retirement system requirements, and other statutory obligations. They will lead payroll-related reporting, reconciliations, and financial controls, including preparation and filing of required tax documents, and oversight of payroll-related general ledger accounts, to support institutional accuracy, compliance, and fiscal integrity.

• Essential Job Functions and Responsibilities
• Payroll Administration and Processing Administer and process bi-weekly payroll, ensuring accurate and timely payment of wages, tax withholdings, direct deposits, and payroll-related liabilities Process payroll adjustments as necessary; including, but not limited to: retroactive pay, gross-up calculations, manual checks, voids, reissues, and direct deposit reversals Establish and maintain payroll deduction and earnings codes, including garnishments, retirement plans, deferred compensation, union dues, and benefit-related deductions Maintain payroll calendars, pay periods, and deadlines within the ERP system Compliance and Regulatory Reporting Prepare, reconcile, and file all required federal and state payroll tax returns, unemployment reports, workers\' compensation reporting, and year-end filings, including W-2s Ensure compliance with federal and state payroll regulations, IRS limits, and retirement system requirements Administer and monitor compliance for wage garnishments, retirement contributions, flexible spending accounts, and other statutory or voluntary deductions Register and maintain required tax and unemployment accounts in states where employees reside or work remotely Maintain payroll record retention and coordinate document archival and destruction in accordance with regulatory requirements Retirement and Benefits Administration Administer SURS participation and reporting, including bi-weekly reconciliations, fiscal year-end reporting, and responses to system inquiries or warning notices Coordinate with Human Resources to ensure accurate retirement reporting and compliance with applicable regulations Monitor annual limits for deferred compensation and other benefit programs to ensure compliance Reconciliation, Reporting and Financial Oversight Prepare payroll-related journal entries, and assist with monthly general ledger reconciliations Support quarterly and fiscal year-end close processes related to payroll Prepare audit schedules and reports, including accrued salary and leave liabilities Provide payroll reporting and data analysis to Human Resources, Financial Aid, and other departments as needed Systems, Training and Process Improvement Maintain payroll-related employee data within the ERP system, ensuring accuracy and integrity Test payroll system updates and coordinate with IT and Human Resources to implement changes Troubleshoot payroll and time-entry issues and provide training to employees and supervisors Develop and maintain payroll procedures and documentation Conduct regular reviews of payroll processes and recommend improvements to enhance efficiency and internal controls Work with IT and external vendors to oversee payroll systems, ensuring accuracy, compliance, and timely resolution of issues and updates Collaboration and Communication Respond to employee inquiries regarding payroll, taxes, deductions, and compensation Provide payroll support to Human Resources, including wage verification and workers\' compensation coordination Communicate payroll deadlines, schedule changes, and year-end information to employees Collaborate with Business Office colleagues, internal departments, external agencies, and vendors to fulfill payroll responsibilities Perform additional duties as assigned by the immediate supervisor.

• Required Qua

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