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Part-Time Payroll Clerk
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Village of Northfield
Northfield, IL (In Person)
$67,267 Salary, Part-Time
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Job Description
Position Summary Under administrative direction, the Payroll Coordinator performs a variety of administrative functions in support of the Village's payroll, accounting, and human resources operations. The Payroll Coordinator processes and verifies payroll for completeness and accuracy, ensures Village policies and legal requirements are met, and performs related bookkeeping and financial support functions. Experience with payroll processing, accounts payable, or other municipal finance operations is highly desirable. The Payroll Coordinator may be stationed at the front desk and act as the receptionist by answering phone calls and assisting walk-in customers. Job Content The following job functions and major duties have been identified as being essential to the effective performance of the position. The job functions listed herein are neither exclusive nor exhaustive but are intended to be illustrative of the types of tasks the position will most likely be expected to perform on a regular basis. The position may be asked to perform different or additional tasks than those listed here, as the needs of the Village and the requirements of the position change. Essential Tasks Reviews and processes payroll for Village employees, verifies accuracy of information, and investigates and resolves discrepancies in the Village's BS&A enterprise system. Assists with payroll-related accounting functions and may support accounts payable processing, invoice review, and financial recordkeeping activities. Monitors employee benefit programs including vacation, sick leave, flexible benefits, health, dental and life insurance, retirement, deferred compensation, and unemployment. Enrolls new employees in payroll and benefit programs and assists with new employee orientation as needed. Prepares reports related to Village payroll transactions and prepares and submits a variety of financial reports. Maintains personnel files for all employees; reviews, organizes, and updates employee records as changes in status occur; reviews and verifies information for payroll and benefit transactions. Responds to inquiries from Village staff and pensioners concerning insurance, payroll, and benefits procedures and transactions. Opens mail, accepts payments, issues receipts, and balances transactions daily. Greets customers in person and by telephone, answers questions, resolves complaints, and provides information on Village services. Assists walk-in customers with payments. Sells and maintains inventories for vehicle stickers and animal licenses. Administers records storage and disposal in compliance with the Local Government Records Act. Assists with a variety of special projects. Performs other tasks as assigned. Knowledge, Ability, and Special Skills The employee should have an associate's degree in general business, business administration, accounting, or a related field, supplemented by one to two years of general office experience. Experience with payroll processing, accounts payable, bookkeeping, or municipal finance operations is strongly preferred. The employee should have knowledge of principles and practices of personnel administration, bookkeeping, payroll processing, accounts payable, and general office work, including the ability to operate general office equipment such as a calculator, cash register, copy machine, telephone, and computer. The employee should be able to interpret and apply Village policies and procedures as they relate to personnel administration and financial operations; maintain complex and confidential records, reports, and files; research personnel policies and procedures; and accurately process payroll, benefits, and financial transactions. The employee must have excellent written and verbal communication skills, strong customer service skills, and the ability to work independently and efficiently while maintaining positive working relationships with Village staff and the public. Experience with Microsoft Office Suite is required, and experience with BS&A software or similar municipal finance/payroll systems is desirable but not required.