Payroll Specialist

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Payroll/ HR/ Insurance Specialist

REPORTS TO

Employee Services and Human Resources Directors

SUPERVISES

Not Applicable

POSITION GOAL

Accountable for all human resources/payroll/insurance management processes including compensation and benefits administration, training, compliance, certification, employee relations while upholding the integrity and confidentiality of all personnel related matters.

PERFORMANCE RESPONSIBILITIES

1. Maintains the Skyward employee management modules and related databases. 2. Maintains performance management systems and provides employee status reports to principals/supervisors. 3. Maintains database of all employee benefits (medical, dental, tuition reimbursement, flexible spending, retirement) and reconciles reports for expenditure management. 4. Processes weekly payroll including, but not limited to calculating contracts, entering compensation and attendance data, balancing to financial controls, processing direct deposits, printing checks, preparing vendor reports and payments, and analyzes all payroll reports. 5. Maintains databases for unemployment claims, worker's compensation, Family and Medical Leave, Academic Leave, and long-term disability benefits. 6. Resolves employee concerns and employee related contractual issues with responsiveness that meets customer service standards. 7. Provides guidance to principals/supervisors on certified and non-certified staffing allocations. 8. Supports all departments with job duties related to compensation and payroll procedures. 9. Creates employee pay codes, deduction/benefit codes, and imports employee salaries into system databases. 10. Creates and processes all monthly and end of the year pension reports 11. Guides principals and supervisors in expedient resolution of complaints and/or grievances, appropriate corrective actions, and the interpretation of Board of Education policies. 12. Works closely with collective bargaining representatives to insure adherence to contract provisions and Board of Education policies. 13. Coordinates all transactions for potential, current, and retired employees. 14. Maintains all employee personnel records to meet compliance standards and employment verification assurances consistent with disaster recovery guidelines. 15. Enhances employee morale and productivity so that there is a focus on employees' connections to improved student achievement and academic learning culture. 16. Analyzes all employee services for efficiency, effectiveness, and employee satisfaction. 17. Creates annual contract calendars and pay schedules. 18. Conducts benefits orientation sessions for new employees. 19. Maintains absence management records including sick leave bank approvals. 20. Implements employee retention strategies to limit employee turnover 21. Analyzes practices and procedures to contain temporary and substitute employee costs. 22. Calculates salary projections for employee groups and administrative purposes. 23. Promotes employee diversity, health and safety standards, job expectations, and quality performance standards with all employee groups. 24. Maintains positive labor-management relationships that contribute to an environment of trust and respect for all employees. 25. Perform other job duties and assume other job responsibilities as may be assigned by Human Resources Director and/or the Director of Employee Services.

KNOWLEDGE AND CRITICAL SKILLS

1. Knowledge of Skyward employee management modules. 2. Knowledge of collective bargaining contracts, Board of Education policies, Illinois School Code and Labor Laws. 3. Competencies in Office Microsoft Office Tools and Web 2.0 technologies. 4. Must pass an excel test.

SPECIALIZED SKILLS

Experience with Skyward employee management modules. Experience with weekly payroll procedures and payroll reports Experience with IMRF and TRS pension forms and reports

EXPERIENCE

1. Previous experience in labor and employee relations preferred. 2. Previous experience in student learning environments preferred.

ENVIRONMENTAL CONDITIONS

Contract language

PHYSICAL DEMANDS

1. Contract language

ADA:

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

TERMS OF EMPLOYMENT

12 month position

EVALUATION

Primary evaluator will be the Human Resources Director and/or the Director of Employee Services.

Job Type:

Full-time Pay:

$21.03 - $26.72 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Education:

High school or equivalent (Required)

Work Location:

In person