Payroll Coordinator

Job ID:

318710 Department

CHEMISTRY

(BL-CHEM-IUBLA) Department Information Faculty and staff in the Department of Chemistry are committed to developing students understanding of science and problem-solving skills and preparing them for careers in science and health professions. The Department of Chemistry is a part of the College of Arts and Sciences at Indiana University (IU) and offers a variety of outstanding employment opportunities such as academics, scientist positions, laboratory technicians, administrative and information technology support, fiscal services and purchasing, technical services (machinists, electronics, glass blowers), student and teaching services, and much more. Each and every individual in every role is integral to the success of the educational and research mission of the department, the College, and Indiana University as a whole. Job Summary The Payroll Coordinator performs record-keeping, timekeeping, and payroll processing activities in support of daily University payroll operations. Work may include additional duties in support of other financial functions or administrative needs within the Department. Department Specific Responsibilities Monitors Kuali Time and works with supervisors to ensure that employee time sheets are reviewed and approved prior to payroll deadlines. Contacts employees and their supervisors regarding time sheet and time clocking issues. Resolves problems with payroll swiftly and professionally so the employee does not suffer any financial duress. Reviews and balances biweekly and monthly payroll vouchers. Saves payroll files in the designated location for department payroll records. Contacts the University Controller's Office (UCO) immediately when aware of an overpayment and follows the procedures described by them. Stays knowledgeable of all policies and procedures regarding payroll and serves as the department expert for payroll-related questions, policies, and procedures. Owns and maintains the standard operating procedures (SOPs) for this position. Provides individual training to new employees regarding Kuali Time. Submits Human Resource Management System (HRMS) and Kuali Financial System (KFS) edocs for employee funding changes, payroll adjustments, reports-to changes, administrative posts, graduate appointments, and other items as needed. Process summer salaries by submitting salary transfers (STs) and hire edocs. Submit graduate appointment edocs for fall and spring semesters, and summer sessions, update Chemistry graduate appointment database. Processes cash receipt documents. Monitors edocs throughout the approval process and informs stakeholders of any issues. Responds to questions and concerns from edoc approvers in a timely manner. Takes necessary actions in the event of edoc disapproval or delayed approval. Provides administrative support for human resources processes that are closely connected to payroll operations including submitting I-9 documentation and background checks, updating employee work authorizations, and processing hiring and termination eDocs as directed by Human Resource (HR) personnel. Assists with onboarding activities, including supporting orientation for new hires to ensure required employment documentation and payroll set-up are completed accurately and in a timely manner. Assists with special projects and duties as assigned by supervisor. General Responsibilities Under supervision, performs routine and occasionally more complex administrative tasks related to payroll, such as computing wages, overtime payments, taxes, and withholdings. Audits timekeeping records and payroll reports to identify errors and ensure compliance with policies and deadlines. Responds to employee inquiries and requests and explains policies and procedures. Helps employees understand paycheck information, including deductions, taxes, garnishments, and payroll calendar. Serves as a resource to lower-level Payroll Coordinators and the department. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required High school diploma or equivalent (such as HSED or GED). Preferred Associate or bachelor's degree in related field preferred.

WORK EXPERIENCE

Required 4 years in relevant field. Preferred 1 year of payroll processor experience at Indiana University. SKILLS Required Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Highly thorough and dependable. Possesses a high degree of initiative. Ability to build strong customer relationships. Ability to learn and use IU systems, such as HRMS and KFS. Preferred Familiarity with Indiana University procedures, and policies. Familiarity and experience of IU systems such as Kuali, IUIE, and HRMS. Excellent written and verbal communication skills and customer service experience. Ability to manage multiple projects simultaneously with great attention to detail. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Department of Chemistry Indiana University Bloomington Campus Advertised Salary $43,000 - $45,500 annually Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification Career Level:

Mastery FLSA:

Nonexempt Job Function:

Finance Job Family:

Payroll Click here to learn more about Indiana University's Job Framework. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Contact Us Request Support Telephone:

812-856-1234