Payroll.Benefits Clerk

Summary:

The Payroll and Benefits Clerk is responsible for timely processing of biweekly payroll and administration of employee benefits, including monthly insurance billing and reconciliation. This position supports the Chief Personnel Officer/HR Director on personnel records.

Essential Duties:

Enters, maintains, and processes information in the payroll system to ensure accuracy; information may include employees' hourly rates, salaries, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information. Prepares and maintains accurate records and reports of payroll transactions. Ensure confidentiality and compliance with federal, state, and local payroll, wage, and hour laws and best practices. Process monthly benefit billing, reconcile invoices, and coordinate payments as needed. Assist HR Director during broker meetings to coordinate on employee insurance benefits for open enrollment and new hires. Processes employee benefit terminations and changes within the payroll system when necessary. Provide COBRA letters as needed. Verify accuracy of time and attendance reports and time distribution reports and verify proper approval by supervisor. Accurately distribute payroll by account classification, according to computerized payroll report. Prepare computerized reports relating to payroll, primarily relating to benefits administration. Maintain personnel records by filing appropriate documents and updating records as necessary. Record annual and personal leave time earned and/or taken for each employee, according to bi-weekly time and attendance reports. Administration of retirement plans through KPPA Pension and Kentucky Deferred Compensation. Maintain short-term, long-term disability and FMLA records. Assist with employee inquiries related to payroll, benefits, and HR policies. Generate reports related to payroll and HR metrics as needed. Assist HR Department, as necessary. Participates in program and/or agency activities as directed by supervisor. Other duties as assigned by Supervisor.

Education, Experience & Training:

High School Diploma required with business school training or college accounting courses preferred. Must have high level computer skills. Must be well-organized, accurate, and detail-oriented. Must have the ability to communicate well both verbally and in writing. Proficient with Microsoft Excel. Prior experience with payroll software preferred. Prior experience in accounting or bookkeeping with at least six months of experience in payroll preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position requires occasional or frequent moderate physical activity. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand; walk, climb, balance, stoop, kneel, crouch, crawl, and use hands to manipulate, handle or feel; and reach with hands and arms. The employee is occasionally required to lift and/or exert force up to 50 pounds.

Other Requirements:

Must have a valid driver's license and the flexibility and willingness to change schedules and duties as needed according to staff availability. Must be willing to travel the service area as needed. Travel is primarily local or within the service area during the business day, although some out-of-the-area and overnight travel may be expected. Agency policy regarding drug and alcohol testing and criminal background checks applies to this position. Must maintain a high level of professionalism, demonstrated by a positive attitude, ability to function as a team member, and a commitment to the overall mission of the agency.