Payroll Specialist

Job Description Payroll & Bookkeeping Specialist We are seeking a detail-oriented Payroll and Bookkeeping Specialist to support payroll processing, client recordkeeping, reporting, and day-to-day financial administration. This role is well suited for someone who is comfortable working with multiple clients, managing deadlines, and handling confidential financial information with accuracy and professionalism. Key Responsibilities Collect and review payroll information from clients, including employee hours, pay rates, deductions, benefits, new hire details, and related updates. Process payroll accurately using electronic payroll systems, ensuring proper calculation of regular wages, overtime, bonuses, deductions, and other payroll adjustments. Prepare and submit payroll payments through appropriate electronic platforms. Assist with payroll tax processing and employee benefit-related payments. Maintain accurate payroll and bookkeeping records for each client. Respond to payroll-related questions from clients and help resolve issues in a timely and professional manner. Prepare weekly client reports and distribute them as needed. Communicate regularly with clients to obtain required information, clarify discrepancies, and support smooth payroll processing. Stay informed on current payroll rules, tax requirements, and compliance standards at the federal and state level. Work closely with internal team members on client projects, reporting needs, and firm-wide initiatives. Qualifications High school diploma or equivalent required; associate degree in Accounting, Finance, or a related field preferred. 3-5 years of experience in bookkeeping and payroll processing, ideally within a CPA firm, accounting firm, or multi-client service environment. Proficiency with Microsoft Office, especially Excel and Outlook. Experience with accounting software, including QuickBooks Desktop and QuickBooks Online. Familiarity with payroll platforms such as ADP, Gusto, Paychex, or similar systems is strongly preferred. Working knowledge of GAAP and general accounting principles. Strong understanding of federal and state payroll tax regulations. Excellent attention to detail and commitment to accuracy. Strong organizational skills with the ability to manage multiple clients, priorities, and deadlines. Clear written and verbal communication skills. Ability to work both independently and collaboratively. High level of integrity, discretion, and professionalism when handling sensitive financial and payroll information. What We Offer Competitive compensation based on experience. Comprehensive benefits package, including health insurance, paid time off, and retirement plan options. Opportunities for continued learning, training, and professional growth. Collaborative and supportive team environment. Direct client interaction and exposure to a variety of industries and business needs. Emphasis on work-life balance and sustainable workload management.