Lead Payroll Specialist

Lead Payroll Specialist Department:

Payroll Job Status:

Full Time -

Hourly FLSA Status:

Non-Exempt Reports To:

Payroll Director Work Conditions:

In Office Amount of Travel Required:

<10%

Work Schedule:

Monday-Friday Positions Supervised:

NA POSITION SUMMARY

The Lead Payroll Specialist supports the Payroll Director in overseeing all multi-state payroll operations across the company. This role is responsible for ensuring accurate and timely payroll processing while maintaining compliance with federal, state, and local regulations. Key responsibilities include processing biweekly payroll, resolving payroll-related issues, assisting with tax filings and audits, maintaining payroll procedures, and supporting locations with timecard and payroll processes. The ideal candidate demonstrates strong analytical abilities, attention to detail, confidentiality, and expertise in payroll systems and compliance. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position. All positions are required to know, understand and follow all corporate guidelines as outlined in the company handbook. All positions are required to follow federal, state, local and company safety guidelines and procedures at all times while working on company premises or doing company business. Employees at times may be required to perform other company-related duties beyond the scope of the job title or description as business needs dictate.

ESSENTIAL FUNCTIONS

Support payroll operations and assist the payroll team with daily functions Communicate with location managers regarding payroll and timecard issues Compile, review, and process weekly and biweekly payrolls Investigate and resolve payroll-related inquiries from employees and locations Assist with quarterly and year-end payroll processes Train location staff on payroll procedures and timecard requirements Ensure payroll readiness each week and troubleshoot processing issues Create, update, and maintain payroll department SOPs and documentation Prepare and distribute weekly payroll reports to senior leadership Prepare and distribute weekly timecard exception reports Ensure compliance with federal, state, and local payroll laws and regulations Maintain payroll systems and employee payroll records Partner with Human Resources to ensure employee data accuracy and compliance Maintain confidentiality of payroll and employee information Stay current on payroll laws, regulations, and industry best practices through ongoing professional development

QUALIFICATIONS

Minimum of 3-5 years of payroll administration experience, including multi-company and multi-state payroll processing Experience with ADP Workforce Now preferred Intermediate proficiency in Microsoft Word, Excel, and Outlook Strong understanding of federal, state, and local wage and hour laws Excellent analytical skills and high attention to detail, particularly related to timecard processing Ability to manage confidential and sensitive information with discretion Strong written and verbal communication skills Ability to work effectively with employees at all levels of the organization, from field staff to senior leadership Strong problem-solving and organizational skills Ability to adapt quickly in a fast-paced environment while meeting strict deadlines and compliance requirements Physical Demands Frequency . Stand F (Frequently) . Walk F (Frequently) . Sit F (Frequently) . Handling/Fingering F (Frequently) . Reaching O (Occasionally) . Squat/Kneel O (Occasionally) . Bend O (Occasionally) . Lift/Carry Less than 10 pounds . Push/Pull Less than 10 pounds This job description is intended to outline the general responsibilities and qualifications for this position. It is not intended to be an exhaustive list of all duties, responsibilities, or skills required. The company reserves the right to modify this job description or assign additional duties as needed. This document does not constitute a contract of employment.

Requirements:

This position will be in person at the Andover location.

Problem solving:

Demonstrated ability to identify and resolve problems in a timely manner and appropriately gather and analyze information.

Interpersonal skills:

Ability to maintain confidentiality, be open to innovative ideas, and work successfully both on an independent basis and on a team. Demonstrated ability to effectively interact with a wide range of management styles within the Company and build community relationships.

Oral communication:

Ability to organize thoughts and speak persuasively in positive or negative situations, demonstrate group presentation skills and conduct effective meetings.

Written communication:

Strong writing skills using good spelling, punctuation, grammar; detail-oriented in editing written documents; ability to present numerical and statistical data effectively; and ability to accurately interpret and communicate written information.

Planning and organizing:

Ability to prioritize and plan work activities to ensure the timely completion of projects and development of realistic action plans.

Quality:

Demonstrate accuracy and thoroughness and monitor own work to ensure quality.

Adaptability:

Able to quickly adapt and respond to a rapidly changing work environment and manage competing demands in a productive manner.

Dependability:

Demonstrated ability to consistently be at work and on time as scheduled, follow instructions, respond to management direction, and solicit feedback to improve performance. Should be honest, assertive and systematic.

Compensation:

$29 - $33 Based on Experience