Payroll Coordinator

Payroll Coordinator Position Summary The Payroll Coordinator supports the organization by maintaining, coordinating, and processing weekly and bi-weekly payrolls. This role performs a wide variety of advanced payroll and reporting functions, while ensuring accuracy, integrity, and confidentiality Essential Functions & Responsibilities Payroll Processing Manage and process weekly and bi-weekly payrolls for assigned subsidiary companies, ensuring accuracy. Process additional payroll items (bonuses, raises, etc.) on predefined schedules, including monthly, quarterly, and annually, for assigned subsidiary companies. Process employee onboarding, personnel changes, and terminations for assigned subsidiary companies. Process and review garnishments to ensure proper deductions are applied to employees' payroll and are removed, once paid in full. Reporting Assist with weekly, bi-weekly, monthly, quarterly, and annual reporting, as necessary. Ensure insurance premiums owed to the company for missed paychecks (i.e., lack of work, medical leave, etc.) are recouped. Assist with reviewing/auditing PTO requests for assigned companies' employees to ensure accurate balances. Time Management Ensure all payroll items are processed by the designated weekly or bi-weekly payroll submission deadline. Ensure terminated employees receive final paychecks timely based on state-specific requirements. Customer Service Provide support to employees on payroll related questions/concerns via phone, email, HR/Payroll software, etc. Complete Department of Labor unemployment claim audits pertaining to wages. Complete Verifications of Employment. Training Assist/train field staff on maintaining employee changes, such as address/contact information, taxes, direct deposit, employee deductions, etc. in HR/Payroll Software. Train new managers and assist current field managers with daily timekeeping oversight to ensure accuracy and compliance. Assist with training other Payroll Coordinators at headquarters on essential payroll tasks, as needed. Process Improvement & Collaboration Identify opportunities to improve payroll processes. Collaborate with HR and Benefits Teams to ensure payroll process continuity. Handle sensitive and confidential data, including personnel and salary information, with discretion. Required Qualifications Educational emphasis in Human Resources, Accounting, Business, Finance, or related field. 3-5 years' experience in HRIS or payroll systems. Strong planning ability, including priority setting, meeting deadlines, and ensuring attention to detail. Knowledge of federal, state, and local payroll regulations and requirements. Excellent customer service skills to support internal and external customers. Experience working with HRIS and payroll systems. Advanced proficiency in Excel. Preferred Qualifications Experience with Paycom and/or Spectrum timekeeping systems. Experience working with prevailing wage payroll. Equal Employment Opportunity Farmer Companies is an equal opportunity employer. All qualified applicants will receive consideration without regard to any legally protected status.

Disclaimer:

This job description is not intended to be a comprehensive listing of duties and may be modified at any time.