Payroll Administrator

JOB TITLE

Payroll Administrator

DEPARTMENT

Human Resources

LOCATION

Robinson Nevada Mining Company - Ruth, NV

PAY GRADE

5 POSITION

REPORTS TO

Human Resources

ROTATING SHIFT

No ☒ EXEMPT ☒

Purpose & Scope of The Position:

The Payroll Administrator is responsible for the accurate, timely, and compliant processing of payroll for a 24/7 mining operation. This role ensures payroll integrity across complex schedules, shift structures, and compensation programs, while maintaining compliance with all federal, state, and local regulations.

Job Duties & Responsibilities:

Process full-cycle payroll from pre-payroll through final update, ensuring accuracy across complex pay structures (shift premiums, incentives, retro pay). Maintain payroll system integrity within JDE and ensure accurate time integration from TCP. Administer payroll tax compliance, including filings, deposits, reconciliations, and year-end reporting (W-2s, 941s, IRS Publications 15, 15-A and 15-B, FUTA/SUTA). Manage taxable and non-taxable employee deductions, including benefits, garnishments, levies, and fringe benefits. Reconcile payroll to the general ledger; prepare month-end journal entries and accruals in partnership with Finance. Ensure compliance with FLSA and applicable wage and tax laws; maintain strong internal controls and audit readiness. Validate pay accuracy for all pay types. Ensure accurate time capture and approvals aligned with payroll deadlines and processes. Support audits, reporting, and continuous process improvements. Provide responsive, customer-focused support to employees and leadership.

Required Qualifications:

Education:

Degree in Accounting, Finance, HR, or equivalent field experience.

Experience:

3-5+ years of full-cycle payroll experience in a complex or industrial environment (mining, manufacturing, construction preferred). Strong working knowledge of payroll laws and regulations (FLSA, IRS, multi-state payroll). Experience with JD Edwards (JDE) and automated timekeeping systems (TCP preferred). Advanced Excel and strong problem solving and reconciliation/audit skills. High attention to detail with the ability to meet strict deadlines. High integrity and confidentiality.

Licenses:

Valid driver's license.

Preferred Qualifications:

Experience:

Experience in report development in ERP class systems (JD Edwards, Essbase, GL Inquiry).

Licenses:

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

Technical Skills & Competencies:

Strong communication skills. Proficiency in Microsoft Office applications.

Travel Requirements:

N/A Supervisory Responsibilities:

N/A Additional Requirements:

Successful completion of a pre-employment physical, including drug and alcohol testing. Ability to meet the required physical demands, exerting up to15 pounds of force occasionally and/or a negligible amount of force frequently.