Job Description
Job Listing ID:
4498695 Job Title:
Sr Payroll Specialist Application Deadline:
Open Until Filled Job Location:
Portland
Date Posted:
05/26/2026 Hours Worked Per Week:
Not Provided Shift:
Not Provided Duration of Job:
Either Full or Part Time, more than 6 months You may contact this employer directly.
(Obtain the contact information to print or add to your jobs.) Job Summary:
Job Title:
Senior Payroll SpecialistJob Description The Senior Payroll Specialist coordinates and oversees end-to-end payroll processing for multi-company, multi-state payrolls in a high-volume environment. This role reviews and approves on- and off-cycle payrolls, manages complex pay inputs, and ensures accurate tax and regulatory compliance. The Senior Payroll Specialist serves as a key resource and guide for payroll team members, partners closely with internal and external stakeholders, and contributes to continuous improvement of payroll processes and controls. Responsibilities Coordinate and monitor end-to-end activities for on-cycle and off-cycle payroll processing for multi-company, multi-state payrolls, providing guidance to payroll team members throughout the process. Review and approve biweekly payrolls, including onetime payments, ensuring accuracy, timeliness, and compliance with company policies and regulatory requirements. Collaborate with internal and external cross-functional partners to execute and reconcile complex pay data inputs such as expatriate pay, stock equity, payroll accounting, abandoned property, imputed income calculations, gross-ups, and special bonus programs. Monitor and resolve payroll issues reported by stakeholders and escalated by payroll team members, ensuring timely resolution and clear communication of outcomes. Ensure payroll support resources, standard operating procedures, and process documentation remain current, accurate, and effective. Manage stock equity input and reconciliation for RSUs and non-qualified stock options, ensuring timely capture and reporting of associated taxes. Perform routine review and validation of payroll tax calculations to confirm accurate tax withholding and timely reporting. Prepare payroll-related reports and develop regular audit procedures to ensure compliance with tax, wage, and benefit reporting regulations. Oversee recurring reporting for Retirement Plans, Workers' Compensation, and other required periodic reports. Research and interpret regulatory and legislative updates that affect payroll processes, and partner with the Payroll Manager, vendors, and other stakeholders to implement necessary updates. Collaborate closely with the Payroll team and Payroll Tax and Compliance Analyst to monitor and resolve ongoing regulatory and system updates. Assist the Payroll Lead with vendor oversight and management, including monitoring compliance and service-level agreements for outsourced services such as wage garnishments, unemployment claims, and tax filing. Identify and escalate support trends and recurring issues to leadership for guidance and resolution. Identify process and practice gaps and work with Business Analysts, Technical Support, and other team members to share insights and define requirements for process improvements or system enhancements. Serve as backup to payroll coordinators during busy periods, including creating termination documents in OneNote, emailing earnings statements for terminated employees, responding to Workers' Compensation wage requests, and handling garnishment uploads and notarization. Essential Skills 4-5+ years of high-volume payroll processing experience, including responsibility for at least 3,000 employees within a total headcount of approximately 6,000. Hands-on experience with ADP Workforce Now; experience with ADP Vantage, Enterprise, or Payforce in the US is also acceptable. Proven experience processing multi-state payrolls, specifically including Oregon (OR) and California (CA). Strong knowledge of state payroll tax requirements and payroll tax compliance. Solid understanding of local an... Job Classification:
Payroll and Timekeeping Clerks Access our statewide or regional occupation report for more information about wages,
employment outlooks, skills, training programs, related occupations, and more. Compensation
Salary:
Not Provided Job Requirements
Experience Required:
See Job Summary
Education Required:
None Minimum Age:
N/A Gender:
N/A
