Coordinator of Payroll

Description We are looking for a detail-oriented Coordinator of Payroll to support accurate and compliant payroll operations for a college environment in Crystal Lake, Illinois. This is a Contract position responsible for managing bi-weekly payroll activities, maintaining strong financial controls, and ensuring adherence to applicable tax and regulatory requirements. The ideal candidate brings hands-on experience with full-cycle payroll, multi-state payroll administration, and payroll systems such as ADP Workforce Now.

Responsibilities:

• Manage end-to-end bi-weekly payroll processing for employees, ensuring earnings, deductions, taxes, and direct deposit transactions are completed correctly and on schedule
• Review and complete payroll corrections such as retroactive payments, manual checks, voided payments, reissued checks, gross-up calculations, and deposit reversals as needed
• Set up and maintain payroll earning and deduction codes for items including benefits, retirement contributions, garnishments, deferred compensation, and union-related withholdings
• Oversee payroll schedules, key processing dates, and submission deadlines to keep payroll operations running smoothly and on time
• Prepare, reconcile, and submit required payroll tax filings, unemployment reports, workers' compensation reporting, and year-end documents including W-2s
• Monitor payroll practices for compliance with federal and state regulations, retirement plan rules, and other statutory requirements affecting employee pay
• Administer wage garnishments and other required or voluntary deductions while confirming accurate calculation, withholding, and remittance
• Maintain payroll-related tax and unemployment accounts for employees working in multiple states, including remote work jurisdictions where registration is required
• Reconcile payroll-related general ledger accounts, support reporting activities, and uphold documentation retention standards in line with regulatory guidelines Requirements
• Proven experience managing full-cycle payroll processing from input validation through final reconciliation
• Background handling multi-state payroll and applying federal, state, and local payroll compliance requirements
• Experience processing payroll for an employee population of approximately 101 to 500 employees
• Proficiency with ADP Workforce Now and strong comfort working within payroll systems and reporting tools
• Knowledge of payroll taxes, year-end reporting, wage garnishments, retirement deductions, and benefit-related withholdings
• Strong attention to detail with the ability to identify discrepancies, resolve issues, and maintain data accuracy
• Ability to work independently, manage deadlines, and adapt schedule flexibility to meet departmental payroll timelines Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .