Payroll Specialist

Payroll Specialist Quality Management Group Inc - 2.4 Ontario, CA Job Details Full-time $26 - $30 an hour 4 hours ago Qualifications Administrative experience High school diploma or GED Full Job Description

ABOUT QUALITY MANAGEMENT

We manage communities and living spaces that residents are proud to call home. We serve and respect all while preserving and enhancing the homes and communities we are entrusted to care for with an eye to the future. Our mission is to empower our employees to serve, to build a place that people love to work, to leverage technology, to grow responsibly, and to maximize owner return and satisfaction. Our values have proven that this is only possible through Trust, Respect, Development, Adaptability, and Sustainability.

POSITION SUMMARY

The Payroll Specialist supports the daily operations of the HR and Payroll functions, including payroll processing, timekeeping administration, employee records management, benefits support, and compliance. This role maintains a high level of accuracy, confidentiality, and customer service while ensuring all payroll and HR processes are timely, compliant, and aligned with company policies and regulatory requirements.

ESSENTIAL FUNCTIONS

Payroll Administration Process biweekly payroll accurately and on time for all employees. Manage workflow and review payroll reports to verify correct hours, earnings, taxes, deductions, garnishments, and benefits. Reconcile payroll prior to transmission and validate final output. Maintain and update timekeeping records; resolve missing or incorrect punches, PTO discrepancies, and timecard issues. Provide timekeeping training and guidance to employees and managers, including proper punch procedures, corrections, approvals, and compliance expectations. Serve as a resource for managers on timekeeping best practices and wage-and-hour compliance related to time entry and approvals. Ensure proper taxation of employer-paid benefits and supplemental wages. Process wage garnishments and maintain compliance with applicable regulations. Assist with year-end processing (W-2, W-2c, audit requests, reporting). Process manual checks, off-cycle payments, and termination pay. Conduct periodic payroll audits to verify accuracy and compliance with company policy and state/federal wage laws. Human Resources Support Maintain accurate employee records, including onboarding, status changes, wage changes, credential tracking, and offboarding documentation. Assist with payroll related onboarding tasks Support benefits administration, including enrollments, qualifying life events, deductions audits, and leave-of-absence tracking. Prepare employment verifications, HR correspondence, and policy documentation. Provide customer service to employees regarding payroll, benefits, timekeeping, and HR policies. Maintain confidentiality of all payroll, HR, and employee data. Manage the Human Resources inbox Compliance and Reporting Stay current on California wage and hour regulations, tax laws, and employment law changes. Maintain compliance with federal/state requirements such as FLSA, FEHA, ACA, HIPAA, and leave laws (FMLA/CFRA/PDL). Prepare reports and audits as needed for HR, Payroll, leadership, and external agencies. Support internal audits and ensure all HR files and payroll documentation are accurate and up to date. Administrative & Cross Functional Support Prepare spreadsheets, templates, and forms to support HR/Payroll operations. Assist with HR projects including process improvements, system cleanup, data validation, and policy updates. Contribute to team goals and provide cross-coverage during absences. Perform other duties as assigned. Qualifications High school diploma or GED required; Associate or Bachelor's degree in HR, Accounting, or Business preferred. 2-5 years of payroll or HR administrative experience required. Experience with payroll or HRIS systems (Ceridian Dayforce, ADP, UKG, Paycom, etc.). Strong proficiency with Microsoft Excel, Word, and Outlook. Understanding of wage laws, tax regulations, and payroll best practices. Knowledge of benefits administration and general HR compliance. Strong interpersonal, communication, and customer service skills. Highly detail-oriented, accurate, organized, and able to manage multiple priorities. Ability to maintain strict confidentiality.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to walk 10% of the time, stand 10% of the time and sit 80% of the time. The employee will occasionally lift and/or carry up to 25 lbs. Employee may use computer, phone, copier, and other office equipment over the course of a day. Operates computer requiring the use of hands/fingers. Occasional bending, reaching, kneeling and/or crouching. Regular lifting of up to 30 pounds Occasional climbing of stairs Specific vision requirements include close vision, distance vision and color vision. Employee may be required to travel for business purposes.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is exposed to weather conditions prevalent at the time. This may include warm, hot, or cold temperatures. The noise level in the work environment is moderate. UKG/Kronos experience is required. This role is not remote or hybrid. Daily attendance at the corporate office in Ontario, California is required.