Payroll Administrator

Description We are looking for a detail-oriented Payroll Administrator to join a team in Nashville, Tennessee in a contract-to-permanent position. This role is responsible for ensuring timely, accurate payroll administration while supporting related accounting activities and maintaining organized employee payroll documentation. The ideal candidate brings strong payroll expertise, comfort working with reporting and compliance tasks, and the ability to collaborate effectively with internal teams.

Responsibilities:

• Administer end-to-end payroll processing using payroll, timekeeping, and operations systems to ensure employees are paid accurately and on schedule.
• Maintain complete and up-to-date payroll files, registers, earnings records, and supporting documents in accordance with company and compliance standards.
• Review and manage payroll deductions, benefit withholdings, direct deposits, garnishments, and levies with a high degree of accuracy.
• Generate payroll-related reports and prepare customized employee or audit support documentation as needed.
• Handle workers' compensation payroll calculations and maintain required records tied to related reporting obligations.
• Compile payroll details after each cycle, prepare supporting entries, and upload finalized information to the general ledger.
• Coordinate with Human Resources to verify employee data changes and ensure payroll records reflect current and accurate information.
• Support year-end payroll activities, including W-2 distribution, retirement-related calculations, and assistance with pension, 401(k), and other annual audits.
• Provide backup assistance for pay statement distribution and contribute support to selected accounts payable and accounts receivable activities as needed.
• Complete recurring labor and compliance reporting, including monthly submissions for external agencies. Requirements
• Experience managing full-cycle payroll processing for a workforce environment with approximately 101 to 500 employees.
• Knowledge of multi-state payroll practices, including employee deductions, garnishments, and other payroll compliance requirements.
• Proficiency with ADP Workforce Now or similar ADP payroll platforms.
• Strong Microsoft Excel skills, including the use of VLOOKUP, PivotTables, and data validation tools.
• Familiarity with payroll reporting, ad hoc analysis, and preparing documentation for audits or general ledger support.
• Experience working with pension administration, retirement payment calculations, or related benefits processes.
• Ability to maintain accuracy with confidential data while meeting recurring deadlines in a fast-paced setting.
• Background supporting union payroll environments is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .