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Payroll Assistant
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Robert Half
San Antonio, TX (In Person)
Full-Time
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Job Description
Description We are looking for a meticulous Payroll Assistant to join a construction-focused organization in San Antonio, Texas. This contract opportunity supports payroll and accounting operations by helping ensure employees are paid accurately while assisting with billing and payment activities. The role is well suited for someone who can manage sensitive information, work carefully with financial records, and communicate effectively with internal teams and external contacts.
Responsibilities:
- Support recurring payroll cycles by preparing data, reviewing entries, and helping ensure timely and accurate employee compensation.
- Examine time records, attendance details, and payroll inputs to identify discrepancies and resolve issues before processing is finalized.
- Assist with accounts payable activities by entering invoices, coordinating vendor payments, and handling reimbursement documentation.
- Contribute to accounts receivable functions by creating customer invoices, applying incoming payments, and monitoring outstanding balances.
- Maintain payroll and accounting records within internal systems, ensuring employee and financial information stays current and organized.
- Reconcile payroll, payable, and receivable data to help confirm records align with supporting documentation.
- Organize reports, files, and financial documents so payroll and accounting information is accessible and audit-ready.
- Respond to questions from employees, vendors, and customers regarding pay, billing, and payment matters in a clear and courteous manner.
- Provide support for month-end and year-end close activities by gathering records and assisting with account review.
- Partner with human resources, accounting, and leadership to update employee changes and other financial details as needed. Requirements
- Prior experience in payroll, bookkeeping, accounts payable, accounts receivable, or administrative support is preferred.
- Working knowledge of full-cycle payroll processes, including payroll administration for employee populations ranging from 101 to 500 employees.
- Familiarity with multi-state payroll practices and payroll systems such as ADP Workforce Now.
- Experience using accounting or ERP platforms, including tools such as Viewpoint Spectrum, is preferred.
- Proficiency with spreadsheets and related office software used for financial tracking and reporting.
- Strong attention to detail with the ability to handle numerical data accurately and consistently.
- Excellent organizational skills, time management, and the ability to protect confidential payroll and financial information.