Bookkeeper & Payroll Specialist

Location |

Core Hours Location:

In-person:

Chesterfield, VA 23832 |

Core Hours:

Monday-Thursday, 10:00 am-5:00 pm, and Friday, 10:00 am-3:00 pm EST Flexible scheduling within core hours — work any 15 hours across the week, including the option to work three days per week. To Apply Please read and follow all application instructions carefully. Applications that do not complete each required step will not be considered. Full instructions are at the bottom of this posting. No phone calls, please. Staffing agency submissions will not be accepted. About TNT Accounting For 20 years, TNT Accounting has been a trusted partner to businesses and individuals. We are a boutique firm that prides itself on building lasting client relationships. Our team is the essential foundation that allows our founder to step away from daily technical execution and provide the high-touch, strategic advisory services our clients value most. We are currently rebuilding our operational core to be stronger and more systematic, creating a stable and supportive environment for our team to thrive.

Fun Fact:

The owner has a cat named Teema. Teema does not work in the office and does not assist with tax returns. Ask us about Teema in your application submission! We Value Ownership in

Practice:

We take full responsibility for our client portfolios — every account reconciled, every payroll on time, every task seen through to completion. Owning your work end-to-end is what allows leadership to stay focused on what only they can do. Systems-Driven Consistency in

Practice:

Our workflows exist so that every client gets a consistent, high-quality experience every month, without gaps. We diligently follow established processes in Financial Cents, document everything in ShareFile, and trust that a well-run system protects the whole team. Proactive Communication in

Practice:

We keep leadership and clients informed. We request missing information early, raise concerns before they become problems, and move work forward with transparency. No one is left wondering where things stand. Professionalism in

Practice:

We represent TNT Accounting in every interaction. Our clients trust us with their finances, and that trust is built—and kept—by how we show up: attentive, accurate, and genuinely present in our work and in our office. The Role The Bookkeeper & Payroll Specialist owns the complete monthly accounting cycle for an assigned portfolio of clients. This role processes payroll, reconciles accounts, manages compliance filings, and keeps every client's books clean and current, so the firm's owner can stay focused on tax work, advisory services, and business development. This is an in-office role based in Virginia. We are looking for someone ready to take ownership from day one, who monitors deadlines without being asked, identifies issues before they escalate, and brings the kind of quiet confidence that comes from genuinely knowing their craft. If you're good at what you do and you're looking for a place that will trust you and give you the space to do it, this role is built for you. Key Responsibilities Manage the end-to-end monthly bookkeeping cycle for an assigned portfolio of 15-20 clients, from transaction entry through monthly close. Process and run client payroll accurately and on schedule — weekly, biweekly, or monthly — using Gusto and/or QuickBooks Online. Verify payroll reconciliation between Gusto and QBO each pay period and resolve any discrepancies accurately. Ensure all payroll filings are submitted on time, including monthly and quarterly 941s. File annual W-2s and Workman's Compensation reports for assigned clients. Follow up with clients for missing documents and information to keep work on schedule. Prepare and submit business license renewals and SEC filings as assigned. Handle special client reports using Excel or other provided software as needed. Utilize Financial Cents to manage all assigned tasks, track time, document client communications, and keep task statuses current. Save and organize all client documents in ShareFile using the firm's established naming conventions.

Ideal Candidate Profile Takes Ownership:

Naturally takes full responsibility for their portfolio, enabling leadership to focus on advisory work and client relationships. Proactively monitors deadlines, identifies issues, and sees every task through to accurate completion. Works with

Autonomy:

Brings confidence and initiative to their work. Manages their own workload with discipline, raises flags early, and finds solutions before small issues become big ones.

Technically Skilled:

Brings proven experience with QuickBooks Online (intermediate to advanced), Gusto, Financial Cents, ShareFile, Drake Software, and Google Workspace. Bookkeeping and payroll are where they do their best work.

Systems-Driven :

Embraces established workflows as the foundation of great client service. Diligently manages tasks in Financial Cents, organizes documents in ShareFile, and understands that a consistent process protects everyone on the team.

Professionally Confident:

Represents TNT Accounting with warmth and professionalism in every client interaction. Understands that in a boutique, client-facing office, every team member contributes to the firm's trusted reputation. Communicates with

Clarity :

Keeps leadership informed, asks for help early, and ensures work moves forward with transparency. Comfortable being the point of contact for assigned clients and handling routine matters independently.

What We Offer Classification :

U.S. W-2

Employee Pay :

$17-$32 per hour, depending on experience

Position :

Part-Time:

15 hours per week, with opportunity to grow

Flexibility :

Flexible scheduling within core hours — work any 15 hours across the week, including the option to work three days per week.

Paid Time Off :

The firm provides 11 recognized paid holidays and accrued paid time off (up to 1 week per calendar year)

Culture :

A small, close-knit team in a professional in-office environment. Direct communication, clear expectations, and a founder who genuinely invests in the people who work here. To Apply (detailed) To apply, please email your resume and Loom video to HR@tntaccounting.

net with the subject line:

TNT Bookkeeper & Payroll Specialist - [Your Name] Your application must include all four of the following: A PDF-formatted resume A Loom video. See here for exactly what to cover: https://docs.google.com/document/d/1qnkRgA7XmrO_bjhmNc8t-Rp2_abAQ4JylMPCEVWqwNE/edit?tab=t.0 The name of our cat Your ideal start date Applications missing any of the above will not be considered. No phone calls, please. Staffing agency submissions will not be accepted.

Important Dates Application window:

April 8 - April 17, 2026

Interviews:

April 21-25, 2026 Ideal start date: May 4, 2026

Pay:

$17.00 - $32.00 per hour Expected hours: 15.0 per week

Benefits:

Paid time off

Work Location:

In person