HR & Payroll Coordinator

The HR & Payroll Coordinator provides administrative and operational support to the HR Director and leadership team for a multi-location dental group. This role assists with payroll processing, onboarding, employee records, benefits administration, compliance tracking, and day-to-day HR operations while helping ensure consistency and timely follow-through across offices. This is an ideal role for someone who is highly organized, detail-oriented, trustworthy with confidential information, and comfortable balancing HR support with payroll and operational coordination. Key Responsibilities Payroll Administration Manage and process weekly payroll cycles accurately and on time. Ensure compliance with federal, state, and local payroll laws and regulations. Maintain payroll records, reports, and systems in accordance with legal requirements and company standards. Address and resolve payroll-related questions and discrepancies in a timely manner. Collaborate with HR and Finance on payroll reconciliations and year-end reporting (W-2s, 1099s, 941s, etc.). Manage employee payroll onboarding and offboarding processes. Benefits Administration Work with HR Director to coordinate open enrollment processes, including employee communication, system updates, and vendor collaboration. Maintain and audit benefits records and ensure accurate employee deductions in payroll. Work with HR Director to manage and ensure compliance with ERISA, HIPAA, ACA, COBRA, FMLA and other benefits-related regulations. HR Generalist Duties Maintain accurate and up-to-date employee records in HRIS. Support employee relations by addressing questions and concerns with professionalism and discretion. Assist with annual uniform ordering with vendor and office leads. Assist with annual OSHA and CPR certification processes. Manage DOL posting updates. Skills and Qualifications Associate's or Bachelor's degree in Human Resources, Business Administration, or related field. 3+ years of experience in payroll administration, with HR generalist experience. Build trust and foster a positive work environment for all employees. Possess strong communication skills both verbally and in writing. Exceptional attention to detail, organizational, and time management skills. Discretion and integrity in handling confidential information. Strong working knowledge of payroll systems (e.g., ADP, Paylocity, UKG) and HRIS platforms. Knowledge of federal, state, and local payroll laws. Ability to work closely with HR leadership and provide recommendations to improve the employee experience.