Payroll Specialist

Job Description Payroll Specialist Position Summar yThe Payroll Specialist is responsible for accurate, end-to-end payroll processing across diverse employee groups. This role ensures compliance with federal, state, and local regulations while managing payroll data, tax filings, garnishments, and deductions. The position partners closely with HR, Finance, and Benefits teams to support payroll operations, resolve issues, and maintain data integrity in a complex, multi-state environment . Reporting & Collaborati on

• Reports to the Payroll Manag er
• No direct repor ts
• Collaborates with Human Resources, Finance, and Benefits teams across multiple locatio ns Key Responsibilit ie s
• Process regular and off-cycle payrolls for salaried, hourly, union, and multi-state employ ee s
• Audit and validate payroll data including time records, earnings, deductions, taxes, and accru al s
• Ensure compliance with payroll laws, company policies, and union agreeme nt s
• Manage payroll adjustments such as retro pay, bonuses, corrections, and final payche ck s
• Administer garnishments and other statutory deductions, ensuring timely and accurate remitta nc e
• Maintain employee payroll records, including pay changes, tax updates, and employment status chan ge s
• Partner with HR to support onboarding, terminations, and leave-related payroll activit ie s
• Research and resolve payroll discrepancies, tax issues, and system-related conce rn s
• Support payroll tax filings, audits, reconciliations, and year-end proces se s
• Assist with payroll-related journal entries and funding requireme nt s
• Provide guidance and training to HR and administrative staff on payroll processes and timekeep in g
• Contribute to system upgrades, testing, and process improvement initiati ve s
• Maintain accurate documentation of payroll procedures and identify opportunities for efficie ncy Qualificat ionsEducation & Experi en ce
• Bachelor's degree in Accounting, Finance, or related field (or equivalent combination of education and experie nc e)
• 3+ years of end-to-end payroll processing experi en ce
• Experience in multi-state, union, or complex payroll environments prefe rr ed
• Experience with cloud-based payroll systems (e.g., UKG Pro, Workday, ADP) prefe rred Skills & Know le dge
• Strong understanding of payroll laws, tax regulations, and wage and hour compl ia nce
• Knowledge of payroll systems, timekeeping processes, and internal con tr ols
• Intermediate proficiency in Microsoft Excel Core Compet en cies
• Exceptional attention to detail and ac cu racy
• Strong analytical and problem-solving sk ills
• Ability to manage multiple priorities in a fast-paced envir on ment
• Effective communication and collaboration across t eams
• High level of discretion when handling confidential infor ma tion
• Strong customer service orien tation