Administrative Associate V

Job Title Administrative Associate V Department Community Development Posting Date May 15, 2026 Closing Date for Resumes/Applications Open Until Filled Salary $56,741.77- $79,438.47/

Annually Comprehensive, Cost Effective Benefits Package:

Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits. Exempt/Non-exempt Non-Exempt Status Full time The purpose of this position is to perform support functions, records management, reception, internal and external customer service, data entry tasks as part of a cross functional team. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Receives citizens' concerns and questions related to zoning and code enforcement issues. Prepares reports to Staff, Administration and Council regarding permits and other tracked data. Enters data into the Department's various data base systems for building permits, work orders, code enforcement, and other planning activities. Schedule inspections and prepare permits, certificates of occupancy, and other similar documents. Provides information and advice to applicants regarding required documentation, applications, schedules, fees, deadlines, and turn-around time, for permits and contractor licenses. Assists applicants who apply to various Boards and Commissions, reviews applications for completeness. Assist with mailings for Planning & Zoning Commission and Board of Adjustment, and other similar bodies and correspondence as needed. Maintain Department accounts, and financial records. Attend various board and committee meetings as assigned. Administrative and clerical duties as assigned. Responds to a high volume of customer contact including phone, email, and in person. Minimum Training and Experience Required High school diploma or equivalent or vocation/technical training. Prior Customer Service experience. Basic Microsoft Office abilities. Knowledge of industry specific software (government records). Any combination of education and experience that provides equivalent knowledge, skills, and abilities. Physical Abilities Required to Perform Essential Job Functions Ability to work under safe and comfortable conditions where exposure to heat, cold, dusts, electrical current, bright/dim light and repetitive keyboard use poses little to no risk of injury. The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify